Approved Constitution 14 October 2013
1.1 The Club shall be called MAZARRON BAY BRIDGE CLUB, hereafter to be referred to as "the Club".
2.1 To encourage and provide facilities and equipment for members to play competitive bridge on a regular basis.
2.2To promote relationships and competitions with other bridge clubs.
3.1 Membership of the Club shall be open to any person, regardless of race, age, gender or sexual orientation who pays the relevant subscription as determined by the Annual General Meeting of the Club.
4.1 The Officers of the Club shall be as follows:
At least 3 Committee Members
5.1 All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the Members of the Club.
5.2 All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.
6.1 The management and strategy of the Club shall be controlled by a Steering Committee comprising of Officers of the Club elected from, and by, the Full Members of the Club. The Committee shall meet at agreed intervals, and other Club Members may be seconded as necessary to assist the Committee.
6.2 The duties of the Committee shall be:
6.2.1 To control the affairs of the Club on behalf of the Members.
6.2.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members.
6.2.3 To make decisions on the basis of a simple majority vote. In the case of equal votes, the President shall be entitled to an additional casting vote.
6.2.4 A quorum for a Committee Meeting will consist of at least 4 Officers entitled to vote.
7.1 The Annual General Meeting shall be held not later than the middle of October each year. Sufficient notice shall be given to Members of the Annual General Meeting by inclusion on the Club Website. Members must advise the President in writing of any business to be moved at the Annual General Meeting at least 7 days before the meeting. The President shall circulate or give notice of the agenda for the meeting to Members not less than 3 days before the meeting.
7.2 The business of the Annual General Meeting shall be to:
7.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
7.2.2 Receive the accounts for the year from the Treasurer.
7.2.3 Receive the annual report of the Committee from the President.
7.2.4 Elect the Officers of the Club.
7.2.5 Review subscription rates and agree them.
Transact such other business received in writing in accordance with 7.1.
Only members who have paid the annual subscription in full are entitled to vote.
7.3 Special General Meetings may be convened by the General Committee or on receipt by the President of a request in writing from not less than 10 Full Members of the Club. At least 7 days’ notice of the meeting shall be given.
7.4 Nomination of candidates for election of Officers shall be made in writing to the President at least 7 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
7.5 Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the President shall be entitled to an additional casting vote.
8.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting.
8.2 The Committee shall have discretion over any matters not covered by The Constitution.
9.1 If, at any Committee Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the President shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
9.2 If, at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
9.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to some other voluntary Group having objects similar to those of the Club.