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Minutes Of Committee Meetings



PRESENT. Roger Pringle (RP), Di Ford (DF), Ian Christison (IC), Ann Roberts (AR) , Ian Lauder (IL), George Normand (GN) and Val Ruddock (VR).


MINUTES  of the last meeting were agreed and signed.


     1. Trophy . Ian L. will cover the cost of the new trophy up to £100. DF & VR to research and organise purchase. It will be be known as M.H. Bridge Club Pairs Trophy. The form this trophy will take yet to be decided.                                                                           

     2. Kibworth Golf Club bridge members. No one has visited the club . Some are playing at other venues.

FINANCIAL REPORT. The finances are in a healthy state. The recent increase in table money has been needed, helping to cover the cost of maintenance of the Duplimate.  The annual subscription (£10) is paid by new members when they join the Club. Discretion may be shown by the Treasurer when members join towards the end of the Club financial year. (31st March). The 12 month period during which visitors can attend should run from the date of their first visit.   

DUPLIMATE. The Duplimate has been upgraded. One benefit is... it is quieter. It is anticipated that regular maintenance will be required.  

CONSTITUTION, MEMBERSHIP APPLICATIONS AND DISCIPLINE.  Changes need to be made to the Constitution. GN  proposed that the Constitution and  Rules should be separate documents. Unanimously agreed. A new constitution and sets of rules will be presented at the next AGM. GN to work on this.                                                                                            The EBU proposes to change its Bye-Laws to allow it to refuse membership .(attached )  We support this proposal.

DONATIONS TO CHARITY.  The Club will continue to make small donations to charity following the death of a member.

CHRISTMAS.  17th December is the last Monday evening before Christmas and members will be offered a drink. Mincepies will not be offered as there were some complaints last year . It is also important to keep the cards free from sticky marks for smooth operation of the Duplimate.

SIMS 2019 . The EBU has a list of dates for 2019 but no costings yet.  The cost to members is likely to be £5. Visitors  ??   VR to research possible SIMS supporting charities other than EBED.  Two events could held in 2019.

VISITORS. FINDING PARTNERS FOR:   It is not thought necessary to compile a list of members prepared to partner visitors. The present system for members will include visitors in the future.

A.O.B.  1. MH Official guide is being updated . The entry for the Club will refer people to the website for details.                                                                                                                                        

2. No firm upper limit for the number of members will be set at present. We have 14 sets of equipment ,although 12 tables is the most we have used so far. The website will ask visitors to contact RP or VR  on the day they wish to attend as space is limited.                                     

3. David Wenlock does not wish to direct after the end of the year.. David North to be asked if he would like to direct or, failing that, be a reserve for IT should RP and DF  be away                                                                                    

 4. It is noted that some members query the value of the Club affiliation to the EBU.

DATE AND TIME OF NEXT MEETING   Tuesday 12th March 2019 at 2p.m. at The Angel Hotel.   



PRESENT.    Roger Pringle , Ian Lauder, Ann Roberts, George Normand, Ian Christison and Val Ruddock.

APOLOGIES.    Di Ford.


MATTERS ARISING.  1. The EBU has produced a set of new videos to help directors.                                                 2. In the Simultaneous Pairs competition held in March , George and Ian were first from a field of 495 pairs. Colin and David were12th while Stella and Chris were second in their group. The Club will enter one or more competitions in the next year. A decision will be taken before any event whether or not the Club will subsidise the entry fees.                                                        3.The plaque is now in place by the front entrance of the hotel .Thank you to Ian C. For organising this.

FINANCIAL REPORT. The finances are healthy with a small surplus up on last year.  When the insurance is due the Fidentia quote will again be compared to the EBU’s.    Some tables have had minor repairs and may need replacing.   It was felt that the value of the Jean Pringle clock is such that any further attempt at repair should not be considered. It may be necessary in the future to replace these trophies.

LCBA COMPETITIONS. There was a lack of response to the suggestion that the Club  entered a team of eight in the Winter Leagues.  No action .                                                                                                 Hyman Crammer invitational pairs. It is usual for clubs to enter the winners of the club pairs competition.  Beginning in September the Club will have a pairs competition on the 3rd Monday each month for 10 months. Ian L.  very kindly offered to provide a trophy; the form it will take to be decided.

CONSTITUTION. The EBU has produced a new model constitution. Although lengthy there may some items which will improve our constitution, which should be kept simple. Committee members are asked to read the document. This will be discussed at the next meeting.

SCORING  It was decided to stay with Scorebridge which is straightforward .

LETTERS FROM /TO EBU. Copies of the letters are attached to these minutes. No further contact with MHBC has been made by the person in question.

COMPLAINTS RE BEHAVIOUR  Some members have been concerned about critical behaviour at the table. Where this is felt to be excessive , it will be dealt with by a quiet oral warning followed if necessary by a written warning.

USE OF MEMBERS DETAILS.   Questions have been raised about the possible use of the list to inform members of a bridge drive. The organiser of this event has a separate list of people who have attended his events in previous years.           If the details on the members list  is to be used for anything bridge related, other than finding a partner, then further permission should be sought from all members. Non bridge related items require separate permission.

A.O.B. 1.  John Sullivan ,a former member, runs a small duplicate on Mondays at KIbworth Golf Club. He asks if we would be able to accept new members should this fold. We can accept some new members. who would be subject to visitor rules in the constitution.                                                      2.Members should be reminded that the Committee does not find new  regular partners for members.


The meeting closed at 3.16p.m.




PRESENT.  Roger Pringle, Di Ford, George Normand, Ian Christison and Val Ruddock.

APOLOGIES.    Ann Roberts and Ian Lauder.


MATTERS ARISING.      1. The new David Stevenson book has been purchased.                                                

2. The Bridgemates have been out of stock and are still to be purchased. They will be available at the end of February.  A set of 4 bidding boxes will be ordered in March.                                                                                                                                                                              

3. VR contacted the LCBA who discussed our request at their meeting in December. They feel that training is best done by the EBU but did ask Steve Wright to contact us. He has done so and offered a question and answer session. VR also contacted Richard Banbury at the EBU .Apart from the training days, the EBU is able to offer ½ day courses as refreshers or on specific subjects. It is also possible to be put in contact with a trainer to design our own course (possibly join up with another club?)  . After some discussion it was decided that, initially, the TDs should meet and review the information and help available on the EBU website. VR to contact Steve Wright and the LCBA.                                                                                           

4. The insurance was renewed with Fidentia. With the recent purchase of new equipment the level of insurance cover needs to increased to £7,000 from £6,000. (VR)                                                                                                                                                            

5. RP has registered the club for the SimPairs on 12th March and has everything ready for the event. The club will subsidise the members’ entry fee. Members will pay £3 table money and visitors £5.                                                                                                                                                       

6. The website has been improved. Further items will be added once the new Data Protection Regulations come into force.                                                                                                                                                   

7.  The Angel has no objections to a plaque similar to those already by the front door.  IC has a proposed design for a plaque, all are in favour. It will have to be shown to The Angel and MH Civic Society for approval. ( IC , VR)

TREASURER’S REPORT.   This year the club has maintained its financial position but has not made a surplus on the table money as in the past.  It was decided that provision must be made to increase the club reserves in order to able to replace equipment as necessary.    A proposal to increase the table money to £3 for members and £4 for visitors will be put to members at the AGM.  The annual subscription will remain the same  at £10.

DATE AND TIME OF AGM This will take place on Monday 30th April at 7p.m.. All members of the committee present are prepared to stand for re-election. AR and IL to be asked if they wish to stand.                                                                           

MOTIONS FOR THE AGM.    1. The Committee proposes that table money is increased to £3 for members and £4 for visitors . The Committee is mindful of the need to ensure that  MHBC has the reserves to replace equipment when necessary in the future  and feel this is the best way to achieve this. The annual subscription will remain at £10 .   

        2.  The Committee proposes that the following amendment is made to the Club Constitution. Section 2 para 3 at present reads “ The Committee shall consist of a Chairman, Vice Chairman, Treasurer, Secretary and two other Committee members”. This will be changed to read “ The Committee shall consist of a Chairman, Vice Chairman, Treasurer, Secretary and up to four other Committee Members”.

DATA PROTECTION. On May 25th this year new tighter Regulations regarding data protection come into force. The EBU has advised clubs of this and has much useful information on the website. VR is working through this. Committee members will need to meet again to agree on such things as the Privacy Statement.

DATE AND TIME OF NEXT MEETING  Tuesday 2nd May at 2p.m. at The Angel Hotel.

The meeting closed at 3.25p.m.




Last updated : 28th Nov 2018 20:20 GMT