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PARTNERS

If you are looking for a partner for a Wednesday evening you could contact Wendy Reid by email (wendy.michael.reid@gmail.com) or telephone(01753 888 864).  She may be able to put you in touch with another member also looking for a partner.  

Bidding Rules

In line with previous practice, the club will be following the latest bidding rules as implemented by the EBU since 1st September 2022.

Club Privacy Notice

Privacy Notice for Gerrards Cross Bridge Club

 

What personal data does Gerrards Cross Bridge Club collect, and what is it used for?

Who is your data shared with?

Where does this data come from?

How is your data stored?

Who is responsible for ensuring compliance with the relevant laws and regulations?

Who has access to your data?

What is the legal basis for collecting this data?

How you can check what data we have about you?

Does Gerrards Cross Bridge Club collect any “special” data? How can you ask for data to be removed, limited or corrected?

How long we keep your data for, and why?

What happens if a member dies?

Can you download your data to use it elsewhere?

 

             

What personal data does Gerrards Cross Bridge Club collect?

The data we routinely collect includes members’ names, addresses, email addresses and telephone numbers. We collect this data directly from our members when they join the club or renew their membership.

We will also keep information relating to disciplinary matters and sanctions.  

We collect the scores from games you play, which are displayed on our results pages on the Club’s website.

What is this personal data used for?

We use members’ data for the administration of your membership, the communication of information and the organisation of events.  

Who is your data shared with?

Some of your data will be available for use by BridgeWebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Gerrards Cross Bridge Club.     Similarly, with the introduction of playing bridge online, and only for members who have provided a Bridge Base Online (BBO) user name, that user name and connected email address is available to The Chiltern Bridge Club that is managing the Club's virtual bridge online.

Your personal data is not passed on by us to organisations other than that indicated above, whether or not connected with bridge.

             

Where does this data come from?

Data for most of our members comes from them when they join or renew their membership of Gerrards Cross Bridge Club or when they complete a booking or reservation form for a Club event.

Scoring data comes directly from the results of the Club games in which you play.

 

 How is your data stored?

This information is mainly stored in digital form on computers. We use BridgeWebs as our data processor for this purpose.  Any information that is stored remotely is stored in compliance with the GDPR.

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer.   The person who is responsible for ensuring

Gerrards Cross Bridge Club discharges its obligations under the GDPR is the Chairman of the Club.

Who has access to your data?

Members of the committee and those responsible for the administration of Gerrards Cross Bridge Club have access to members’ data in order for them to carry out their legitimate tasks for the organisation. 

Sub-contractors of Gerrards Cross Bridge Club may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.

             

What is the legal basis for collecting this data?

Gerrards Cross Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations. 

 

 

How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact the Membership Secretary.

You can contact us with a Subject Access Request if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information. 

 

 

Does Gerrards Cross Bridge Club collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”.  

We do not record any such special data.                                                  

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used. 

•        If you wish you could become an “anonymous” member. This would involve you having a pseudonym under which you would play.

•        You could maintain your Club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we are able to provide you with in the way of written information, so you would not be able to get any communications that require a mailing address. 

•        You may choose not to receive information emails from Gerrards Cross Bridge Club (we do not send any out on behalf of other organisations).

•        Any of these options can be implemented for your Club membership by contacting the Membership Secretary.   

             

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.

Since underlying statistical data, like scores from bridge games, continue to be necessary in relation to the purpose for which it was originally collected and processed.

Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

 

 

What happens if a member dies?

We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.

 

Can you download your data to use it elsewhere?

To access data held by Gerrards Cross Bridge Club contact the Club Chairman.