The management and assets of the Club shall be vested in the Committee. The Committee may make such regulations regarding the payment of table money, hours of play, conduct of competitions, and general management of the Club from time to time as it sees fit. All such regulations shall be binding on every member.
The business and affairs of the Club shall be managed by a Committee consisting of 7 members, a President/Chairperson, Vice President/President Elect, Honorary Secretary,Honorary Treasurer & Assistant Treasurer and two other members.
The Committee shall be elected at the A.G.M., which will normally be held in June.
It will take office on the 1st September following the A.G.M.
Nominations for election to the Committee must be proposed and seconded by club members and should be given to the Hon. Secretary at least seven days before the election.
The officers and members of the Committee shall retire annually but shall be eligible for re-election.
The President/Chairperson may hold office for 2 consecutive years, after which he/she must retire. He/She shall be eligible for re- election after a minimum of 1 year has elapsed.
If for any reason the position of President/Chairperson becomes vacant, the Vice President/President Elect will assume the Chairpersons position until the next AGM. This will not prevent the President Elect from assuming the office the following year.
The outgoing President/Chairperson will become an ex-officio member of the Committee for one year.
The Committee shall have the power to co-opt members to fill any vacancy which may arise on the Committee during the year.
The Committee shall meet at least once every three months.
Authority to convene a meeting shall be by the direction of the President/Chairperson or by request of at least three members of the Committee.
A quorom shall be four members of the Committee present.
In the event of a tied vote the President/ Chairperson shall have the casting vote in addition to his/her ordinary vote.
The Club shall have Public Liability Insurance, and the Committee will ensure that this insurance is in place every year.
The A.G.M. shall be held in the month of June or at such time in each year as the Committee shall decide. The business of the A.G.M. shall be:
(a) To receive reports from the Hon. Secretary and the Hon. Treasurer.
The Hon. Treasurer shall present a full set of accounts (including Bank Statements) to the A.G.M.
(b) To elect a Chairperson and 6 other members to the Committee for the ensuing year.
(c) To agree the annual subscription for the ensuing year;
(d) To transact any other business.
All notices of motions shall be sent in writing to the Hon. Secretary at least 14 days prior to the A.G.M.
Extraordinarv General Meetings
An E.G.M. shall be at the request of the Chairperson or a minimum of 15% of the members.
21 day notice of an AGM or 14 day notice of an E.G.M. shall be given. The quorum for an E.G.M. shall be at least 40% of the voting members of the Club. If that number is not present at the expiry of 30 minutes after the time at which the meeting was summoned, the meeting shall stand adjourned for one week whereupon those present and entitled to vote shall constitute a quorum.
In the event of any member acting in such a manner as to bring the club into disrepute or to disrupt the smooth running of the club or the enjoyment of other members, the committee shall have the right to reprimand such a member, and to warn them as to their future conduct.This may be done verbally or in writing. If the said member should continue to so act the committee shall cancel such person's membership and refund their Annual Subscription (if paid) for that year.