Privacy Notice for CREWKERNE BRIDGE CLUB
What personal data does CBC collect, and what is it used for?
Who is your data shared with?
Where does this data come from?
How is your data stored?
Who is responsible for ensuring compliance with the relevant laws and regulations?
Who has access to your data?
What is the legal basis for collecting this data?
How you can check what data we have about you?
Does CBC collect any “special” data?
How can you ask for data to be removed, limited or corrected?
How long we keep your data for, and why?
What happens if a member dies?
What personal data does CREWKERNE BRIDGE CLUB collect?
The data we routinely collect includes members’ names, addressesand email addresses. We collect this data directly from our members when they join the club.
For some of our members we may have additional information such as committee memberships, teaching qualifications, DBS checks done with the member’s knowledge and permission, or tournament director roles. [We will also keep information relating to disciplinary matters and sanctions].
We collect the scores from games you play, which are displayed on our results pages.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We do not provide your data to the English Bridge Union (EBU) as we are not affiliated to the EBU.
Who is your data shared with?
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with CREWKERNE BRIDGE CLUB.
Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.
Where does this data come from?
Data for most of our members comes from them when they join CREWKERNE BRIDGE CLUB
Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in digital form on computer and in the form of written documents stored at CREWKERNE CHURCH HALL & ON THE COMPUTOR OF THE SECRETARY, JO HEMMINGS. Any information that is stored remotely is stored in compliance with the GDPR.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring CREWKERNE BRIDGE CLUB discharges its obligations under the GDPR is the secretary, Jo Hemmings.
Who has access to your data?
Members of the committee of CREWKERNE BRIDGE CLUB have access to members’ data in order for them to carry out their legitimate tasks for the organisations.
Sub-contractors of CREWKERNE BRIDGE CLUB may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.
What is the legal basis for collecting this data?
CREWKERNE BRIDGE CLUB collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
Similarly, personnel data is kept in compliance with our legal obligations.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact the secretary, Jo Hemmings.
You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.
There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.
Does CREWKERNE BRIDGE CLUB collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”.
We do not record any such special data/Of these categories, the only data we record relates to the disabilities of members who have explicitly requested it to be recorded for the purpose of giving them stationary positions in our competitions (which we aim to do wherever feasible). If you wish to change this data on your record you can do so at any time by contacting the secretary Jo Hemmings.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
· You could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we are able to provide you with in the way of written information.
· You do not need to provide us with your date of birth unless you wish to enter age-limited (junior or seniors) events or gain concessions based on age.
· You may choose not to receive information emails from CREWKERNE BRIDGE CLUB (we do not send any out on behalf of other organisations).
· Any of these options can be implemented for your club membership by contacting the secretary, Jo Hemmings
How long we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events are not deleted by CREWKERNE BRIDGE CLUB
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.
What happens if a member dies?
We do not normally keep members’ information after they die.
|