at 1.30 p.m
BROOKDALE CLUB LTD
The Section shall be known as the Bridge Section of the Brookdale Club Ltd (hereinafter referred to as "the Club").
The Section exists for the pleasure of all members of the Section as follows:
i. through all forms of Rubber Bridge;
ii. through all forms of Duplicate Bridge;
iii. through other activities as decided by the Section Committee.
i. Membership is open only to members, introductory members and junior members of the Club, in accordance with the Rules of the Club.
ii. All applications for membership must be proposed and seconded by existing members of the Section unless the Committee decides otherwise.
iii. The Committee shall determine such limitation on total membership as may from time to time be desirable. A waiting list of persons seeking membership shall be kept and admission offered to such persons in the order of application as vacancies occur.
iv. Membership of the Section shall cease if not renewed by the end of September of each year.
4. OFFICERS AND COMMITTEE
i. The Committee of the Bridge Section shall be responsible for running the Section and for making the arrangements listed in Paragraph 2 on behalf of members.
ii. The Committee shall consist of the Hon. Secretary, the Hon Treasurer, the Vice President of the Section and up to nine other Members. The Chairman shall be elected by and from members of the Committee at its first meeting after the Annual General Meeting.
iii. The Hon Secretary, the Hon Treasurer and the Hon Examiner shall be nominated at the Annual General Meeting for appointment by the General Committee of the Club to serve for a period of three years.
iv. The Vice President shall be nominated at the Annual General Meeting of the Section for election at the Annual General Meeting of the Club to be held in September each year, to serve until the following September. He/she shall become an ex-officio member of the Committee for the period of his/her year
v. The other elected members of the Committee shall be elected at the Annual General Meeting to serve for a period of three years. One third of their number shall retire each year but be eligible to stand for re-election.
vi. The Committee shall have the power to co-opt additional members.
vii. The Committee shall have the power to appoint Hon Life Members of the Section, as and when appropriate.
viii. Five members of the Committee shall constitute a quorum, of which two shall be from the Chairman, Hon Secretary and Hon Treasurer.
5. GENERAL MEETINGS
i. The Annual General Meeting of the Section shall be held not later than 31st May.
ii. At least 14 days before the Annual General Meeting or any Extraordinary Meeting, notice of such meeting and of the business to be transacted thereat shall be given in writing to all members entitled to attend.
iii. The Chairman shall present a report of the Section’s activities during the year; and the Hon Treasurer shall present a statement of Income and Expenditure for the past year, duly audited by the Hon Examiner.
iv. The Committee’s nomination of the Vice President for the following Club year shall be put for approval by the members of the Section.
v. Ballots shall be held when necessary to approve the nomination of the Hon Secretary, the Hon Treasurer and the Hon Examiner for appointment by the General Committee of the Club; and to elect other members of the Committee.
vi. All nominations for the Officers and ordinary members of the Committee shall be made on the approved form and shall be in the hands of the Hon Secretary not less than seven days before the date of the meeting.
vii. Notices of motions shall be in the hands of the Hon Secretary at least twenty eight days before the date of the meeting.
viii. An Extraordinary General Meeting of the Section may be called by the Committee or following a written request by not fewer than twelve members of the Section. The meeting shall be called as soon as practicable by the Hon Secretary, giving 14 days’ notice of the meeting and stating the nature of the business to be discussed.
ix. At all Annual and Extraordinary Meetings, the Chairman or, in his absence, a member selected by the committee, shall take the chair. A quorum for such meetings shall be 20 members.
x. Voting at General Meetings of the Section shall be by show of hands or by secret ballot, as appropriate. In the event of parity, the Chairman shall have a casting vote. Voting shall not be permitted by proxy.
i. The annual subscription of the Section shall be determined by the Committee and shall fall due on 1st May each year, being the commencement of the financial year of the Section.
ii. The charge for table money for members and visitors shall be determined by the Committee.
iii. The Hon Treasurer shall be responsible for all monies received and disbursed on behalf of the Section; all major disbursements to be approved by the Committee.
iv. All monies shall be banked as directed by the General Committee of the Club.
v. Such information as may be required by the Hon Treasurer of the Club or by the VAT Officer shall be forwarded on request.
i. Any member may introduce a guest whose name shall be entered in the
Visitors’ Book along with the name of the member, and the member shall be responsible for the visitor’s conduct. In accordance with Club Rules, no person shall be introduced to the Club more than four times in any one year.
ii. No person whose application for membership of the Club has been declined or who has been expelled from the Club shall be introduced as a guest.
These rules can be amended by resolution at any Ordinary or Extraordinary Meeting of the Section if carried by a majority of at least two thirds of those present.