And the Winner Is.......
This Bridgewebs bridge club site lets us put up various competitions online. The Club Manager does these for fun, since they are available.
November's Competition was for the highest number of slams made by an individual. Grand Slams equalled 3. At the end of the month there was a tie between Syndi and Dave McDougall, Liz Jacobson, and Gerry Teldon. We had a run-off, the first one to make a slam would be the winner. Dave McDougall made and bid the next slam.
December's Contest will have three winners: The highest averages for the month each in A (over 1000), B (500-999) and C (0-499). Persons without ACBL numbers will be placed in a category at the club manager's discretion. Good luck to all. Current scores can be seen under the "Competitions" tab.
Bridge Club of SMA
October 26, 2018 Board Meeting Agenda
Present: President Al Kocourek, Club Director Woody McHarg, Club Manager Ellen Snyder
Treasurer Tom Chambers.
The meeting was called by the President at 11:30am
The minutes of the last board meeting (Sept 14) were approved unanimously.
Since our lease will be up May 31 of 2019, and we have been asked to vacate the premises by that time, we agreed our main concern is finding a new space. A few ideas have been suggested: A room upstairs in the Posada de la Aldea (there is an elevator in the building); sharing space with Frontera, La Finca, and others ousted from our complex (perhaps at the old Ford Dealership); the Croquet Club, a yet to be built room at the Bordello. We agreed we need easy access, enough space for our 23 tables and 80 chairs, a place we can leave our equipment up at least most of the time, and adequate parking. If we have not found a suitable place by the end of next month, we will contact some realtors in town to see what is available.
The board members discussed some problems with conduct, and stressed that the directors need to be vigilant. Players should be reminded to call the director if there is an issue, before conflict escalates.
Ideas for growth in number of players
Tom has continued working on publicity. A writer on the Atencion is interested in publishing an article, if we have an event to showcase. Tom also shared some ad templates provided by ACBL that we can use in the paper or as posters. ACBL will share in the advertising expenses.
Ellen has polled some of her former students and they are interested in a Social Game (that is, non-ACBL). She will work on trying to set that up. Non-directors could help with these games.
The meeting was adjourned at 12:45pm
Bridge Studio of San Miguel Board Meeting, September 14, 2018
The meeting was called to order at 12:00pm by President Al Kocourek. Board Members Present: Al Kocourek, Tom Chambers, Ellen Snyder, Woody McHarg. Two board positions are vacant. Also present Sherry McHarg representing Unit 254.
The last board meetings minutes were approved.
Tom Chambers has introduced a new balance sheet, and has eliminated the category of “Leasehold Improvements”. Some of the assets are now put into “Relocation Reserve” as monies that may be needed if we have to move from our present site.
Ellen moved the new form be approved and Woody seconded. Unanimous.
Tom reported that in August our table count was down. A discussion ensued as to how we can increase our number of players. Tom and Sherry offered to spearhead a plan to increase lessons. All agreed that we need more games or side games for players with limited master points. These could be “play and learn” style and we need to find volunteers to help lead them. Also we will start “chalk talks” before some of our games. We will make an effort for more advertising also.
We need to replace two board members as Liz Jacobson and Beth Rosener have turned in their resignations since the last meeting. Several people were suggested and Al will approach them.
Woody moved that we put off making any decisions about the televsion and building security for the time being. All agreed.
Sherry made a report on her effort to try to get our Unit 254 the management of the San Miguel Regional (which is now run by Unit 173). She was not successful with the District 16 Board this year, but will continue to pursue this objective.
Also asked the Board to approve holding the Thursday game during the San Miguel Secional (Feb 7-10) at our Club, run by Phyllis Culp, as the Bordello is not available at that time. The game will be a 0-500, non-Life Master, pairs game. The other games will also be held at the club on Friday through Sunday. The Board approved unaminously.
Al noted we need to clean the carpets and the funishings. Isabel will be contacted to give the tables a good cleaning and the McHargs are volunteering their carpet clearner and maid to do the floors.
The meeting was adjourned at 1: 10pm.
Respectfully, Ellen Snyder
Attendees: Al Kocurek, Woody McHarg, Ellen Snyder, Tom Chambers (by Skype), Liz Jacobson, Beth Rosener. Also present: Gerry Teldon, Sherry McHarg
Call to Order: Al called the meeting to order at 5:00 p.m.
Treasurer’s Report: Tom
Financial Statements are available on the Bulletin Board.
On May 23rd, the Club received 10000 pesos from Unit 254 via 173 as a.reimbursement for the loss of revenue our club suffered by being closed during the regional.
Woody moved to approve the financial report, Beth seconded. Approved.
Budget for repairs and repainting…we will continue to fix things as necessary as it continues to be minimal expense.
Replacement of TV - cost for TV was $972. Al is dealing with Chase through which Al purchased the TV. Al is continuing to pursue reimbursement from Chase.
Beth made a motion to replace the TV with a less expensive, smaller TV. Ellen seconded. Motion passed.
Security – Al made a motion to put up razor wire in the back and on the side and motion detectors in the front. Woody seconded. Approved.
Special Games and Payment: Ellen
Motion made by Al to petition the Unit to pick up the per table cost for STAC games. Woody seconded. Approved.
Motion by Ellen to raise the game fee to 90 pesos per person and 80 pesos per ticket for a book of ten tickets. This will go into effect on June 1. This increase will enable the club to waive all extra fees for special games. Additionally, as the peso is losing value, the players are actually paying less in dollar terms now, while a sizable portion of the club’s expenses are paid in more expensive dollars. Old tickets will be accepted at old rate. Beth seconded. Approved.
Club Inventory - completed by Ellen and Liz. 19 blue chairs are on permanent loan to the club by the McHarg’s unless there is a change of club ownership.
Duties regarding food and refreshments – Liz, as Vice President, is responsible for food and refreshments.
Woody is responsible for Bridge supplies.
The Policies were picked up from previous minutes. They will be available at the Directors Desk. Motion to approve policies with corrections. Seconded by Woody. Approved.
Formal complaints by several members were reviewed by the Board
Board will issue a formal response. Special attention was given to the fragrance free zone, which we will continue to keep as a policy..
Al moved to have a guaranteed partner program and free play for the player. Beth seconded. Ellen and Woody will review and bring to next meeting.
Next meeting will be Wednesday, June 20 at 5:00
Adjourn at 6:55
Welcome by Woody at 5:15
2018 – 19 Proposed Budget by Tom Chambers
Tom briefly reviewed the highlights from the 2017 – 18 budget and the highlights from last year’s financial performance.
The 2018 – 19 budget had been sent previously to the membership. A brief discussion ensued. Syndi McDougall made a motion to approve, Barry Burke seconded. Motion approved.
Charities for 2017-18 and 2018-19
Teenie Gibson made the following motion: The Board establish a policy and procedure for:
A separate cash reserve fund. The policy will outline the maximum of cash to be held in reserve as well as the criteria and authority for accessing the fund;
A separate Charity Fund which would be used to support local charities once the Club’s operating expenses have been met. The policy will outline the number of charities to be supported as well as the process and criteria for accessing the fund.
The policies are to be reviewed annually.
David Rowe seconded the motion.
During the discussion, Tom Chambers, treasurer, stated that he felt the Club should have a minimum of 2 years of possible expenses in the bank prior to making provisions for charitable gifts.
Motion was denied.
Woody recognized 12 Volunteers for appreciation.
Joan Arnold (Board)
Colleen Berk (Board VP)
Lynn Chambers (Day O’Dea the Dead and Social Activities)
Susan Cumming (Nominating Committee and general help)
Teenie Gibson (Bylaws)
Melissa Hirsch (Board Secretary)
Christie McGue (Partnership Chair for 4 years)
Sherry McHarg (Food Preparation)
David Rowe (Board President and Nominating Committee)
Ellen Snyder (Board Club Manager)
Wendy Valentine (Nominating Committee)
Mary Katherine Wainwright (Board Facilities Manager)
Motion by Sherry McHarg to give Volunteer of the Year Award with10 free plays, seconded by Syndi McDougall. Motion denied.
Election of new Board Members by acclamation.
Moved to approve by Faye Guidry, seconded by Wendy Valentine. Approved.
Motion by Mel Karp to buy a large TV monitor to show results at end of each game, seconded by Susan Cumming. Approved.
Motion by Ilva Illvernizzi not to show hand results on the scoring machines, seconded by Danielle Pilon. Approved.
Motion by Ilva Illvernizzi to have separate section for the A players when there are 20 or more tables.Danielle Pilon seconded. Discussion about handicapping followed. Motion was denied. Woody stated that the Board would discuss possibilities.
Meeting was adjourned at 6:10.
Bridge Board Meeting Minutes 2/5/18
Woody M called the meeting to order. Present, Mary Katherine Wainwright, Colleen Berk, Tom Chambers, Melissa Hirsch, Woody McHarg and Ellen Snyder.
The Minutes of the January meeting were approved unanimously.
Tom gave the Treasurer’s report. A motion was made by Mary Katherine to increase the food fee paid to Sherry McHarg to 5 pesos per person. Melissa seconded. It was approved unanimously.
The Board discussed consolidating the position of facilities and club manager and make it a paid position. General consensus favored this idea and it will be addressed further.
Mary Katherine gave the Facilities Manager report. She moved that we adopt a no dog policy and Colleen seconded, it was approved unanimously. Colleen will investigate purchasing hands free garbage containers for the bathroom.
1800 pesos was raised from the sale of the old chairs, 62 were sold.
Colleen made a motion that the Board appoint a Social Chair. MH seconded the motion. The Motion was approved unanimously. Lynn Chambers agreed after the meeting to serve as Social Chair.
Sherry McHarg gave 10900 pesos to Tom C to cover the 10000 balance due from the Unit and 900 to cover the cost of incidentals from the Sectional tournament.
Tom will calculate the amount of actual loss of income to the club during the Sectional.
Ellen gave the Club Manager report. Ellen proposed we participate in an ACBL charity game and each player pay the extra 10 pesos to upgrade to extra red points.
Woody discussed coordinating a special event in honor of Jerry Siskin and will pursue.
The Annual Meeting of the Bridge club will be Wednesday March 28 following the game at The Studio with a party following.
The Board will have another meeting on March 12 at noon at The Studio to discuss the budget and final preparation for the annual meeting. Tom is going to prepare a proposed budget to present at the annual meeting.
The nominating committee that the Board has approved is Susan Cumming, David Rowe, and Wendy Valentine. The committee will report before March 1.
Ellen will organize a Bylaws Committee for proposals before the Annual Meeting.
The meeting was adjourned
SMA Bridge Board Meeting 12/13/17
The Meeting was called to order at 11 am by Woody McHarg.
Present: Woody McHarg, Tom Chambers, Colleen Berk, Ellen Snyder, Mary Katherine Wainwright, Melissa Hirsch
The minutes of the October 2017 were approved.
Tom gave the treasurers report. Ellen moved that the treasurer’s report be approved. The motion was seconded and approved unanimously.
The Board discussed Ellen’s report that the extra costs for charity and special ACBL games average about $1 per person per game. A discussion was had as to any special games the Club may want to schedule for 2018.
Colleen moved that the Club add an additional game on Saturday afternoons for players with 0-299 master points beginning January, 2018, the motion was seconded and approved unanimously.
Woody made a motion that the Club add a team game once a month. The motion was seconded and approved unanimously. These games will be held on Sundays at 1:30 pm and will begin January 7. The price will be determined based on the cost of lunch that will be provided at the team game.
A discussion was held regarding a raise for Isabel who keeps the Club clean etc. The Aguinaldo for Isabel was approved at 1600 pesos and her weekly pay will be raised to 900 pesos beginning January 2018. Emilio will be given 350 pesos Aguinaldo. This was approved unanimously.
The Board approved that Ellen may buy a new printer for the Club up to $300.00 USD.
Mary Katherine moved that the Board continue to abide by the policy regarding playing vs. non-playing directors adopted by our previous Board at the January 2016 meeting. The Policy reads as follows:
Mainly we have chosen to go with the ACBL guideline which does not prohibit playing directors, but states:
“It is preferable for a game to have a non-playing director. A non-playing director can give more objective rulings concerning disputes and infractions of bridge laws and regulations than one who is personally involved in the session. Even when no rulings are called for, the non-playing director can give more attention to maintaining the quality of the game. Some special games require a non-playing Club or higher-rated director. Non-playing directors are encouraged, but not required for games having not more than one section of 17 tables or less. “
The motion was seconded and approved unanimously.
Mary Katherine further moved that the Board add to the policy the caveat that no director will be required to direct and play at any time. The motion was seconded and approved unanimously.
Old Business was discussed. Woody noted that there will be extra expenses associated with the Sectional tournament and the Unit will reimburse the club for the additional expenses.
New Business was discussed. Mary Katherine moved that the Club have a Christmas party on December 18th at the Club after the game and this was approved unanimously. La Frontera will supply food. There will be no game on Christmas Day. Ellen moved that the Club have an open game on December 26 (Boxing Day) at 1:30 pm, and the motion was seconded and approved unanimously.
The next Board meeting will be scheduled and announced.
Melissa moved the meeting be adjourned and it was seconded and approved unanimously.
The Bridge Studio of San Miguel Board Meeting Minutes 10/23/17 at The Bridge Studio
Present Mary Katherine Wainwright, Woody McHarg, Tom Chambers, and Ellen Snyder by Skype, Colleen Berk was absent.
The motion was made seconded to approve the minutes from the September Board meeting.
Tom gave the treasurer’s report. Sixty-three members contributed to the chair fundraiser. The total amount raised was $6083. Total cost for chairs and shipping was $6935. The Club chipped in $850 to cover the balance. The financial position of the Club is still strong. The BOA account opened for the chair fundraiser will be closed.
Ellen gave the Club Manager’s Report. Ellen has registered the Club for the Stac’s the week of December 11th-17th. The usual December sectional will not be in SMA this year. The Club needs to decide about sanctioned games for 2018, this will need to be decided by January. People are starting to use the contact form on the website. Ellen will return November 18.
The Facility Manager’s Report was given by Mary Katherine. Mary Katherine suggested the Club have a sale to dispose of chairs and items the Club is not using. A discussion was had as to ways to make the club more eco friendly focusing on cups used during the games. We welcome members to place their ideas in the suggestion box.
The Game Director’s Report was given by Woody. A discussion was had as to a proposal to be made to membership concerning playing directors. During certain times of the year there is a risk of games being cancelled for lack of directors.
The Unit Sectional is January 25-28. The game on January 25th will be at The Bordello and the rest of the Sectional will be held at the Club. The Thursday game at the Bordello will be for non Life Masters.
New Business was discussed. The Board decided not to allow the renting of the Club facility to Narcotics Anonymous. One-time rentals
may be considered in the future if there is no conflict with Club activities.
Woody, Ellen and Colleen will meet to discuss possible additional bridge games, lessons, and other bridge activities to allow for more effective use of the Club. A suggestion was made to start using forms to keep records of visitors and new players and interest in lessons.
The meeting was adjourned and the next meeting is scheduled December 11
August - September Newsletter - Submitted by Melissa Hirsch
Dec.10-15. 2018 STAC - Silver Points at our Club. Games at usul time, 1:30 pm
FEb 7-10 Sectional Tournament - Unit 254 At the Bridge Studio. See schedule on ACBL.org