Scorer’s Job Description and Instructions

Scorer V2 (27/7/2016)

Bracknell Forest Bridge Club sessions will be run by a Tournament Director and a Scorer. These roles may be taken by the same person or performed by two different people. This document describes the responsibilities of the Scorer.

Scorer’s Responsibilities:

1. Set up the computer equipment at the start of the evening.

2. Prime the scoring software with the movement selected by the tournament director.

3. Start the timer application and start the Bridgemate system.

4. Distribute Bridgemate table units to all tables.

5. If the movement includes a Rover pair, input their names into the scoring system.

6. Ascertain any visitors' names and EBU numbers and input these into the scoring system.

7. Adjust the competitor names for anyone who has entered the wrong club number into their Bridgemate unit.

8. Monitor scoring system for problems.

9. Input any adjustments requested by the Tournament Director.

10. At the end of the competition, ensure results are saved.

11. As soon as possible after the competition publish the results on the club website at Bridgewebs and forward the P2P file to the EBU.

Detailed instructions.

Setting up the kit.

Use the orange 4-way mains extender to connect the computer and the speakers to the mains. Make sure you remember to switch on at the wall or the computer’s batteries will die half way through the evening (and the speakers won’t work).

Connect the speaker jack to the leftmost socket on the front of the computer and the Bridgemate server unit to one of the USB sockets on the left hand side (recommend using the one nearest you). If required, connect the mouse to one of the other USB sockets.

Turn on the computer and log on as Tournament Director (no password). After a significant delay, the Duplicate Scorer program should start automatically. Be patient. Sometimes it takes a while for the scoring program to start. You should not need to use the Club Administrator account (which has Windows Administrator privilege) but if you do for any reason, the password is the name of the hall we play in (capital B).

Priming the software with the movement.

Check with the Tournament Director which movement is to be used. When ready, click on the Movement menu and choose Load. Select an appropriate movement file.

If the Tournament Director has selected a rover movement, the rover pair sit out for the first round so they won’t be able to "sign on" to the Bridgemate system at one of the tables in play. However, you can give them a Bridgemate unit set to a table number that is one more than the highest table (i.e. Table 9 for an 8 Table with Rover movement). They will be able to input their membership numbers as normal, after which the Bridgemate should display "End of Session" and can be replaced in the box. Alternatively, their names will have to be specified manually (step 5 above, see instructions below).

If there is a missing pair, check with the Tournament Director which pair number is missing. Click the Movement menu again, choose Missing Pair and enter the pair number of the missing pair. Scorer’s Job Description and Instructions

Scorer V2 2

If there is a missing pair, and therefore a table upon which no one will ever play, you should still issue a Bridgemate unit to that table so that the pair sitting out the first round can "sign in" to the Bridgemate system. Make sure they specify the correct polarity (NS or, more usually, EW) for their pair number. If there is no play on the table, the Bridgemate should display "End of Session" after they have signed in.

Alternatively you can use Duplicate Scorer’s Movement Wizard to generate a Mitchell movement. Click the Movement menu and choose Wizard to bring up the following window:

Select the required number of tables and choose when you want to arrow switch. In the picture it is set to arrow switch at round 11. Only check one round. If you were to tick both rounds 11 and 12 that would mean switch at round 11 then switch back at round 12 – not what you want.

After selecting the movement, check the correct number of boards is selected (near top right of scorer window).

Starting the timer.

Click on the Competition menu and choose Timer. The timer program should be automatically set up for the correct number of rounds and boards per round. When play is ready to start, adjust the round 1 start time (top left corner) to the computer’s current time (shown on the status bar, bottom left of screen) and then click on the Pause button to make it pop out and start the timer. Scorer’s Job Description and Instructions

Scorer V2 3

Starting the Bridgemate system.

Click on the Scoring menu, choose Wireless Scoring and then Start Wireless System. You will be asked to choose your Bridgemate options. The recommended defaults should already be selected, as shown in the picture.

Click OK to move on to the Bridgemate 2 options screen.

Make sure the Bridgemate 2 settings are correctly set as shown in the picture.

The default Tournament Director PIN code is 2012. You are requested not to change it.

Now click OK to start the Bridgemate server program. If all is well, you should see the words Bridgemate RF Server connected near the top left corner of the Bridgemate Pro server window and the server program will add each table in turn. When all tables have been added, it’s safe to hand out the Bridgemates.

Each Bridgemate needs to be told which table it is on. All too often, someone types in the wrong number. I have also seen a Bridgemate whose options have been reset to a fixed table number. If either of these things happens then the quickest solution is to give the table a fresh unit. If that’s not possible, an incorrect table number can be corrected by going into the unit’s TD menu (PIN number is 2012) and choosing Reset (option 0). If a unit has a fixed table number, you need to change the unit’s set-up. The procedure is described at the end of this document.

Members should sign onto Bridgemate using their membership numbers. Non-members can enter their EBU numbers if they have one. Otherwise they should leave their number blank on the Bridgemate and you will have to put them in manually (see below) but this can be done any time. Alt tab (or click on the taskbar) to return to the competition timer.

Inputting names manually.

In Duplicate Scorer, click on the Names button. Always select club members’ names by clicking on the appropriate entry in the Members and Regular Pairs list on the right hand side, otherwise the system won’t know the member’s club number. For non-members, just type the name.

Click to commit each name change and click Done when finished adjusting names.

Non-members’ EBU numbers are best input at the end of the competition (but make a note of them early in case they escape!). See the section on saving the result for instructions.

Adjusting scores on the computer.

During the competition, the score table window can be brought up by double clicking on the board to be adjusted in the top section of the Duplicate Scorer window. However, when all the results are in, this part of the window gets hidden. You therefore have to use the alternative method:

If the board list is no longer visible you can click the More Scores button or click on the Board menu and choose Input Results. The score table window will be displayed but the correct board won’t be selected yet. In the Board box (top left corner), overtype type the number of the board you actually wish to change then press tab (or space bar or enter). The scores for the required board should then be displayed. Scorer’s Job Description and Instructions

Scorer V2 4

In the table of scores, click on the result you wish to change, overtype the correct result and press return (you can also use the up/down arrows to change the number of tricks if that’s the only correction required). Not Played is specified by typing N (upper or lower case) in the result box and Passed Out by pressing P. For more complicated director-awarded results, such as awarding averages or split or weighted scores, see the section on "special situations" at the end of this document.

If players sat the wrong way round (eg. forgot to arrow switch), right click on the result line and choose Swap ns/ew (keeping score in same column) from the menu.

Saving the result.

When all scores are in, click on the File menu and choose Save. The correct default folder (C:\Results) and filename based on the date should be selected by default so just click the Save button to choose these.

You may then see a window confirming the EBU Pay-to-play (P2P) settings for the competition. These should not normally need changing but worth checking are Club ID number, in the Club details section (should be 206731) and in Event Information make sure Rateable for National Grading System is checked unless it’s an weird competition, such as a handicap, or there’s some other reason you don’t want it to be rateable.

When you’ve OKed the P2P settings, if there were any non-members playing, you will be shown a window entitled Players’ EBU membership numbers. This window is only displayed if there are some players whose EBU membership numbers are unknown. Any visitors’ EBU numbers (you did remember to ask for them, didn’t you?) should be entered into the table (it’s easier if you expand the window to full screen). Otherwise, just leave the numbers blank. NOTE: If you get this window when there are no non-members present, it’s probably because you typed someone’s name rather than clicking on them in the club list. This should be rectified using the Names window as described above. When any required EBU numbers have been entered, click OK.

You will then see a sequence of information messages, all of which can be disposed of by clicking OK (or press space bar). Note that the computer is configured to keep a second copy of all the results files under public documents on the scoring computer.

You can now shut down the Bridgemate Pro control program, competition timer and Duplicate Scorer. Disconnect everything and shut down the computer. White components (Bridgemates, Bridgemate server, speakers and their power supply) go in the box to put away in the cupboard. Black and orange bits (mains extender, computer, computer power cable, mouse) go in the computer bag. Scorer’s Job Description and Instructions

Scorer V2 5

Publishing the result to the club web site (BridgeWebs)

You need an internet connection to do this so it is normal for someone to take the club computer home and do it at home. Start up the laptop, log in as Tournament Director. The Duplicate Scorer program will start automatically but it takes ages. Be patient. Expand the File menu, choose Recent results and choose the saved competition (should be top of the list). Click the Export menu and choose Result to Bridgewebs. This will open the BridgeWebs Export P2P Information dialogue box – which is similar to the P2P screen you will have seen when saving the competition originally.

You should be able to accept the details without making any changes so click the OK button.

You should next see the Players’ EBU membership nos. window. Again, you may have seen this and included non-members’ (or new members’) EBU numbers when saving the original results file. Scorer’s Job Description and Instructions

Scorer V2 6

After you again click the OK button, the Post to BridgeWebs dialogue box will appear.

This will be pre-set with all the relevant information, including the hands files, assuming the person who dealt the boards stuck to the recommended naming convention of YYMMDD. If not, you can use the Select button to select the appropriate hand files for the event. Click OK to upload the files to the BridgeWebs site.

Posting the Pay 2 Play report

As well as publishing the result on the club’s web site, a report needs to be sent to the EBU for Pay 2 Play (P2P) accounting and the national grading system (NGS). Ideally this should done each week.

To post the P2P file, you need an internet connection and to start Microsoft Internet Explorer on the club laptop. You need to go to the EBU members’ page (https://www.ebu.co.uk/members) but this is the default home page on the club machine.

Normally, you will be logged in automatically but, if not, enter the club’s number, which is 206731, as EBU number and the usual password (name of our hall with a capital B).

On the Club Info tag, there’s a box marked Upload P2P File: with a Browse button to the right of it. Click Browse.

In the Choose File to Upload window you need to navigate to Public Documents. To find Public Documents, scroll the Folders pane (lower left) right down to the bottom and double click on the Public folder. From here, choose Public Documents then Bridge then Results. The file you need to choose ends .xml. The full name should be BFBC_nnnnnn_Pairs.xml, where nnnnnn is the competition date in YYMMDD format. Select the required file and click Open.

On return to the web page, the full path to the file should be in the box. Now click Send.

This takes a few seconds. During the process you will see a progress bar, green on the left and mustard colour on the right. The green advances as the EBU’s computer checks every player’s EBU details.

If all participants are "matched", meaning the EBU have reconciled the names and EBU numbers, the Submit button will be enabled. If there are some players the EBU cannot identify, these will be listed below the Submit button, the button itself being greyed out. There will be two buttons by each unmatched player. However, one of the buttons is used to mark the person as a "guest", which means they don’t have an EBU number or have chosen not to use it. The other button is used to search the EBU database for the player. Hovering the mouse pointer over the button reveals what each button does.

If you have an EBU number for the player, or have a reasonable expectation that they are a member, click on the button to initiate a search. In the search form, either type in the player’s name or, if you know it, their EBU number and search for the player. You may be offered more than one option but select whichever record (if any) matches this player.

When all players have been matched, either automatically or manually as above, click on the Submit button. After Scorer’s Job Description and Instructions

Scorer V2 7

a short pause you should see a message telling you your submission was successful. Click OK. An updated list of sessions will then be displayed.

If you have a second or subsequent P2P file to send, here’s a little trick to save you some time. For the next P2P file, click on the Club Info tag but before clicking Browse, click anywhere in the file name box and press backspace or delete on your keyboard. The entire file name will vanish BUT if you now click Browse you will magically find you are already in the Public Documents\Bridge\Results folder. If you don’t edit the file name first, Browse takes you right back to the beginning and you will have to navigate explicitly to the results folder.

Special Situations

Director awarded averages, weighted scores etc.

To specify a director special award, go to the board’s result page as described above. Type an A in the results box. When you press enter, this will take you to the director awards window.

To award an average, average plus or average minus, enter A, A+ or A- opposite the relevant pairs.

Weighted scores are entered by typing a W. A weighted score is where the director decides that the likely result (without some irregularity) would be, say, 4 spades by North making with a likelihood of 60% or 4 spades plus one with a likelihood of 40%. If the same weighted scores are to apply to both pairs, type W in the NS box only, leaving the EW box blank. To assign different weighted scores to the two pairs, type a W in both the NS and the EW box.

When you click OK, the weighted scores window will be displayed. Initially, this will contain only one result line with a weight of 100%. Click on the weight figure and change to a different percentage. This will result in a new result line appearing as soon as you click elsewhere. You can now type appropriate results against each weight value.

Mis-boarding: splitting a board.

It occasionally happens that players return cards to the wrong slot on the board or otherwise mix up the hands. You cannot compare the results of people who held different cards but what you can do is split the board, conceptually, into two separate boards. Thus you score those who played the board before the mix up as one field and separately score those who played after the mix up as a different field. It’s as if there were two different instances of the board in play – and that is how Duplicate Scorer handles it, using the concept of "emergency box numbers".

For the purposes of example, let’s assume it was board 12 where the mix up occurred. First you need to identify when in the competition the mix-up occurred. In the board’s results page, the scores are displayed in chronological order. Right click on the first result line after the hands were switched – ie. the first pairs to play the incorrect cards. From the menu that is displayed, select Force different Box.

The Select box number window will be displayed and box A will be selected. Check the option labelled Apply selected box number to all subsequent score lines and click OK. What you have done by this method is to create two entirely separate boards – Board 12 and Board 12A. If there’s more than one mix-up (heaven forbid!) you can repeat this as often as you like creating Boards 12B, 12C etc. Note, though, that you need at least two, preferably three, score lines for each virtual board so, if a particular configuration of cards has only been played once or twice, it may be better not to split the board but simply amend the result for those who played the wrong cards to Not Played.

If any pairings have been assigned to the wrong box (the results window will now show box numbers down the left hand side) you can change it by right clicking on the relevant line(s) and choosing Force different Box Scorer’s Job Description and Instructions

Scorer V2 8

again.

Table Unit Set-up

Hopefully you should never need to do this, but occasionally a unit’s settings can mysteriously be wrong. Note that "function key" means the four keys along the top of the Bridgemate keyboard. The function of these changes depending on what screen is being shown but is identified by the word appearing on the screen immediately above the key.

For example, in this picture the leftmost function key is the Set-up key. You need to get back to this initial screen to perform set-up functions.

Press the function key just below the word SETUP. The unit should not require a password for this (if it does, the set-up is wrong) but if it does, it’s always either 749 or 769.

All units should be configured for:

SECTION: A TABLE: Select

If one of these is wrong, use the function keys to scroll to the incorrect setting then use the + and – keys to go through the options until the correct one is found. Use the Back function key to exit the settings menu.