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Barrie Bridge Club News

Instant Matchpoint Game to be held on Monday July 9th.  More information to follow.

The Sunday games will be held on the 3rd Sunday of each month until further notice.  However no Bridge on Father's Day June 17th.

 

WEDNESDAY JUNE 27, 2018 IS BARBECUE DAY

THIS YEAR IT IS $15 WHICH INCLUDES A FREE BRIDGE GAME.

THE BRIDGE CLUB WILL PROVIDE STEAK, CHICKEN OR SALMON.

THE REST OF THE FOOD IS BY POT LUCK.  EACH PERSON IS TO BRING SOMETHING WHICH WILL SERVE AT LEAST 6 OR MORE PEOPLE.  A LIST WILL BE POSTED TO  ENSURE THAT ALL FOODS ARE COVERED.

 

 

 

 

Constitution/Policies/Minutes
 
 
  Executive Meeting Minutes 2017

Phyllis Chenoweth phyllis.chenoweth@gmail.com

 
to me, brian, Marc, Maggie, mesprezz44, fmustoe, Melissa, John, Jayde, leigh7nt, gerryjj, gmhesson
 
 
 
 
 
 

 

BARRIE BRIDGE ASSOCIATION

 

 

 

 

 

BARRIE BRIDGE ASSOCIATION

July 17, 2017

Phyllis Chenoweth phyllis.chenoweth@gmail.com

   
to Jayde, John, gerryjj, Joffre, me, mesprezz44, Maggie, Melissa, fmustoe, Marc, leigh7nt, brian, gmhesson
 
 
 
 
 
Minutes of the Monday, July 17th, 2017 Barrie Bridge Executive Meeting

Call to Order: 12:05 by Marc Brenner

Attendance: Dale MacKenzie, Phyllis Chenoweth, Gary Hesson, Marc Brenner, Gerry Jeffery, Leigh Ives, Jade Gibbs, Mary Ellen Dale, Frank Mustoe

Absent: John Lamarre, Melissa Crossland, Evelyn Caroline

Guests: Paul Campbell, Joffre McCleary

MInutes of the last executive meeting: motion needing amendment:

 Since the new name tags have retail cost of just over $10 each taxes in, and we only collected $5 from our members, Marc suggested the motion made on June 5 th that we only subsidize them by $2.00 is to be replaced with name tags to be subsidized up to $5.00 each. Carried

Discussion Issues

1. Mouse excrement has been found in our new kitchen. There are health concerns. It was suggested that we notify our Landlord to find a solution. Marc Brenner has written an email to Fred to inform him of the issue and ask for direction. In the meantime we will put all of our food in tightly closed containers.

2. Our Summer BBQ and bridge party was very successful. Lots of favourable feedback. Dale MacKenzie raised the issue of purchasing a BBQ for future social functions. It was decided that we would just continue to have BBQs brought in by members when and if needed.

3. The issue of our pencil sharper was discussed. In fact it is not the pencil sharpener but the poor quality of pencils we are using. It was decided to use up what we have and purchase better pencils when the old ones are gone.

4. Maggie has asked if it was possible to have two stand bys available on Mondays as some of the 229ers do not feel comfortable playing in the open game if the volunteer has more than 299 points. It was decided that we would continue with  just one stand in on Monday, but the volunteer would play on the side that the player felt most on. So if a 299er needed a partner, and only someone with more than 300 points was available, they would play together in the 299er game, with the understanding that they could not be awarded points. We want to promote the game to encourage people to come out.

Leigh also mentioned that when a player makes use of a volunteer,  that player is to be encouraged to be a volunteer another time. We need more volunteers so that the same people are not doing it all the time.

5. We need to make up volunteer lists for the dealing machine. People need to trained and the instructions for the computer written down.

6. Our Constitutional Review committee members are: Paul Campbell, John Lamarre, Evelyn Caroline, Marc Brenner and Peter Archibald. They will report back to the executive when complete. It was decided that both the Barrie Bridge Association and the Branch Office Barrie Beginners Club will have the same constitution.

7. Joffre and John Lamarre have a meeting set up with John Brassard, our Federal MP to discuss an appeal of the $18000 HST paid by our club to CRA.

When Joffre first contacted the CRA  to ask for an appeal he was informed that he had missed the deadline. His name was not on the executive, therefore he could not be involved in the appeal.

The meeting with John Brassard is to solicit help in dealing with the CRA's decision and seek an extension to the appeal timeline. The meeting is Wednesday, July 19 th. Since John Lamarre is unavailable for the meeting, Dale as a member of the executive, will attend the meeting with Joffre. An updated list of the 2016 and 2017 executive will be provided to Joffre to take to the meeting. Joffre submitted a copy of the letter he will give to John Brassard requesting the extension. Jayde signed the letter.

Everyone on the executive was in favour of this initiative by Joffre and John. It was felt though that since none of us had heard about this till just this meeting, we need to be more transparent and all executive members need to apprised of what is happening with the appeal by John and  Joffre.  We wish them luck!

Adjournment:  Jayde made the motion to adjourn at 12:35. Seconded by Marc.
 






 
BARRIE BRIDGE ASSOCIATION

Barrie Bridge Society Executive Meeting Minutes

Date: Monday, June 5, 2017

Called to order at 4:42 by Dale MacKenzie

Attendance: John LaMarre, DaleMacKenzie, Evelyn Caroline Elsey, Phyllis Chenoweth, Jade Gibbs, Leigh Ives, Mary Ellen Dale, Marc Brenner, Gary Hesson

Jerry Jeffery 

Absent: Melissa Crossland 

Guest: Frank Mustoe

Motion to accept the minutes of the last executive meeting made by Gary. Passed

As a result of the resignation of  Pat Robbenhaur from the board of the Branch Office Barrie Beginners Club Gary made a motion to invite Frank to step into that position. Seconded by Phyllis. Frank accepted the invitation.

Officers Reports

  1. A. Marc reported on his meeting with Fred Clark, Operations Manger for Victoria Village. The new venue is not ideal for our purposes and we will have to be creative in the set up of our tables. We may need to remove tables if other events are happening.  Please see attached report for additional information. It was suggested that we continue to be on the lookout for for more suitable accommodations for our club. Our lease expires in May of 2018. It was suggested that we do not sign a long term lease till we see how this space works for our club.

       B.  Our move downstairs is targeted for the evening of the 25 th of June, a 

       Sunday. We will ask for volunteers from the club to facilitate this event. Members 

       with teenage children or grandchildren will be encouraged to bring them along to help. The move is to be completed Monday morning the 26th, so that our afternoon game can carry on as usual. We will also leave two tables set up in the foyer for those members who may not be able to do the stairs.

  1. Treasurers Report: Treasurer's report is not complete at this time. Please see attached Balance and Profit and Loss Sheets January through April 2017. Both clubs are doing well and there is presently $10, 858 in a GIC in our account. Evelyn also asked that the directors put all expenses into the open game. Memberships need to be divided into to sections, Regular members and Beginners ie those with less than 300 points.

  1. Social Convenor: Mary Ellen will plan a summer party for the evening of Wednesday July 12th.  It was suggested that steaks, and salads from Shaws be the menu. Members will  be charged $20 for dinner and the game.  Non members will be charged an additional $2.00.  We need to ask the members to bring the BBQs. Mary Ellen will investigate.   A suggestion for another time was a pot luck party. The club provides hot dog, hamburgers  and fixings, and the members bring a casserole, salad or dessert. 

 

  1. Chief Director: Leigh mentioned that the director fees were confusing on paper. Dale made a motion that the fee be $43 plus a free game. Passed. Leigh also recommended two directors for the Monday games as they are exceeding 17 tables. When the club loses players to the sun in the south during the winter we can go back to one Director.

New Business

  1. Constitution:   It  was suggested that our executive needs to creat a new constitution to accommodate both clubs, the Barrie Bridge  Club and the Barrie Beginners Branch Office Club. The same constitution could work for both clubs. Evelyn made a motion to create sub committee to update our constitution. Seconded by Mary Ellen Dale. Passed
  2. George Knight:   As has been voted on at previous meetings, if George would like to return to our club, he needs to apply in writing.  Leigh will pass this along to George.
  3. Name Tags: John has been collecting names of members who would like new name tags. Jayde recommended using local businesses to create them. Dale made a motion to subsidize the cost to members by $2.00. Seconded by Marc Brenner
  4. Mention was made of a Contract Bridge Tournament on June 23rd. It will cost our members $15 to join the OSGA and $5 to play. The flyer is on our website.
  5. Dale asked if we could investigate getting new boards. Some of ours are getting old and open easily. All of us to be on the lookout for deals.

Adjournment: Motion  by Phyllis to adjourn at 6:10. 

 

 

 

MInutes of the Wednesday, April 26th, 2017 Barrie Bridge Executive

 
 
 
 
 

Phyllis Chenoweth <phyllis.chenoweth@gmail.com>

Apr 28
 
to meJaydebrianmesprezz44MarcdalesmackenziegmhessonMelissaMelissaparobbenhaurgerryjjmaggie.sparrow1phyllis.chenow.leigh7nt
 
 
 
 
 
MInutes of the Wednesday, April 26th, 2017 Barrie Bridge Executive

Call to Order: 5:07 by Dale MacKenzie

Attendance: John Lamarre, Dale MacKenzie, Phyllis Chenoweth, Melissa Crossland, Gary Hesson, Evelyn Caroline-Elsey, Marc Brenner, Pat Robbenhaar, Gerry Jeffery

Absent: Jayde Gibbs, Leigh Ives. Mary Ellen Dale

Motion to accept the agenda made by John LaMarre, accepted by Evelyn Caroline

Motion to accept the minutes of the last meeting made by Phyllis Chenoweth, accepted by  Evelyn Caroline. John to provide a copy to Dale for inclusion on the web site.

A. Officers Reports

 Treasurer's Report

See draft of the budget presented by Evelyn for the first two months of 2017.
DIscussion of the following topics:

1. Memberships to be sold by both clubs to their own members.

2. Consideration re: deregistering from HST be made at the end of every year. Thus far we are enjoying the HST refund.

3. Charity Games: some members want the charity games, others don't care and don't want to pay the extra dollar. The final motion put forth Marc Brenner was we continue to have half the number of charity games as previous years with the members paying the extra fee. Seconded by Dale. Motion passed by executive.

4. Rocket Stick: Dale would like us to investigate purchasing a rocket stick to access the Internet once we move into the church basement. We do not know yet if we will have access once there.

5. Name Badges: John made a motion that the club subsidize name badges for the members as in other years. Motion accepted

6. Motion by Dale to accept the draft budget as presented by the treasurer. Seconded by John.

B. Club Issues

1.  Noise Complaints:  Our club atmosphere has become very social which many see as a positive. However there is too much talking, sometimes about the hands just played, and this is disturbing to other players. The 49 ers find the noise very distracting. Suggestion was made for the directors to address the issues. The situation may change once we have moved downstairs.

2.  Dealing Machine:  The machine is working well, but more volunteers are needed to help make up the boards.

3.  Guaranteed Partnership Program:  Graduates from Maggie's 49er session and people new to the city are hesitant to play in the open games because they do not have a regular partner. A motion that our club reinstate the volunteer program was put forth by Gerry. Seconded by Evelyn. Volunteers will be given a free game, whether they play or not. A calendar for volunteers to sign will be prepared by Gerry. The executive will show good example and volunteer. This new effort will begin on Monday.

4.  Youth Bridge: The question was asked if we should invite the youth learning bridge at Codrington Street School to our Friendship Day on May 13. John LaMarre will investigate.

5.  Our Tables:  A motion to donate our tables to the Orillia  Regional Tournament Unit 246 at no cost was put forth by  Evelyn, seconded by Gary. Accepted.

6.  A Club Manager course will be offered this summer at the NABC Tournament in Toronto.

7.   Victoria Village Update:  Marc will visit Fred at Victoria Village to see how the renovations are progressing. Lynne Stevenson will accompany him.
Suggestions by the executive for discussion included the following.
-Once the church closes and we move to the basement in June who is responsible for cleaning the bathrooms and providing supplies like toilet paper and hand towels?
-Will we have access to the kitchen? Will the refrigerators still be there?
- If we have to do our own cleaning, can we hire it done?

It was also suggested that when we make the move downstairs to the basement that we find volunteers, perhaps high school students to move our heavy chairs. Many of our members may not be able to help.

Adjournment

Dale made a motion to adjourn the meeting at 6:43. Seconded by Marc.
 

 

 

BARRIE BRIDGE ASSOCIATION

Executive Meeting Minutes

 

Date:        January 30, 2017

Time:        4:30 pm

Present:   Jayde Gibbs, Mary-Ellen Dale, Melissa Crossland, Gary Hesson, Evelyn Caroline, John LaMarre, Gerry Jeffries, Pat Robbenhaar, Andy Risman

 

Agenda:   Path Forward Recommended by our Accountant

 

Andy Risman made a presentation to the executive regarding our use of a Branch Office, preparation of the 2016 HST/GST return and de-registration of the club from HST/GST.  Many questions were asked and answered and consensus was achieved on the path forward.  The Main Club will be comprised of the activities surrounding the fully mature open games and all learner activities and learner limited games will reside within the Branch Office.

 

Jayde moved, seconded by May-Ellen that Evelyn work with the accountant to:

  • Prepare the calendar year 2016 HST/GST return for the Main Club and the Branch Office by the March 2017 deadline.
  • De-register the main club from the HST/GST.

Motion passed.

 

John moved, seconded by Evelyn that Gerry Jeffries be installed as the new President of the Branch Office and Pat Robbenhaar be installed as the new Club Manager of the Branch Office.  Evelyn will continue as the Treasurer of both the Main Club and the Branch Office.

 

Motion passed.

 

Evelyn moved seconded by Mary Ellen that a sub-committee be formed to work with the Mayor of Barrie to find a new home for the Barrie Bridge Association at Sunnydale Park and/or other potential locations. 

 

Motion passed.

 

John expressed his thanks to Andy for coming up to Barrie for the meeting, and to Evelyn for all her hard work in working with Andy to successfully resolve the HST/GST issue that had so deeply impacted the Executive

 

 

 

 

Phyllis Chenoweth phyllis.chenoweth@gmail.com

Jul 18
 
to me
 
 
 
BARRIE BRIDGE ASSOCIATION
 
Minutes of the Barrie Bridge Association Meeting, December 21, 2016

Call to order: 5:45 pm

Attendance : President, Marc Brenner
Voting Members: John LaMarre, Evelyn Elsey, Melissa Crossland, Phyllis Chenoweth, Jade Gibbs
Absent: Leigh Ives, Mary Ellen Dale, John Montgomery
Guests: Dale McKensie, Joffre McCleary,

1.  Marc moved that the minutes of the last AGM be accepted. Seconded by Phyllis

2.  Update on Victoria Village:
     i.  At the December 5th meeting with VV, Fred Clark reduced the rent for the Wednesday afternoon games from $150 to $75. This was determined to be still too expensive as those games were not well attended.  A couple reasons were put forth : not enough advertising, bad time of year. A cheque paying for our use for four Wednesdays will be sent when an invoice is received.

    ii.  In more recent communications Marc was informed that the need to set up and break down tables would be more often than first indicated. VV would like to rent out the room as much as possible. This does not suit our needs. Joffre has been in communication with the Legion. They would have us back Monday and Tuesday afternoons but Wednesday evening is not available. It was suggested by Evelyn that we continue to keep our options open-that certain members communicate with other locations ie Joffre with the Legion, Jayde with VV, Evelyn and Dale with individuals they know that may have rental space available. We really cannot do anything till the HST issue is resolved.

3.  Wednesday afternoon game viability:

      There was not enough interest in the Wednesday afternoon games. Marc put forth a motion to formally cancel them. "The Wednesday afternoon just play bridge game and the 199 er game are terminated affective immediately. A future reinstatement is possible if demand increases and/or if rental costs decrease."

Motion seconded by Evelyn.

That motion was carried unanimously.

4.  Director's fees:

         Our fees seem to be in keeping with other clubs in the area. The suggestion to raise the fees for the two section Monday afternoon game was put forth by Leigh Ives at the AGM. The issue was tabled till Leigh can come and explain her perspective in more detail to the executive.


5. Treasurer's Report: see Evelyn's Report

      i. Tax Update: CRA has cashed the $10,000 down payment for the owed HST. We still owe around $7000.

     ii. We have about $22,000 in the bank after the cheque was cashed.

     iii. The bridge mates have been rented for 6 months at a cost of $180. It was suggested we just keep renting for now rather than purchasing our own.

     iv.  Evelyn asked that if cheques are written to pay bills, could the person writing the cheque please leave a receipt or bill for the treasurer's records.

     v.  Joffre would like to see the bridge club get its income under $50,000 to allow it to be exempt from HST. He suggested splitting our hard costs from soft costs in order to do that. Evelyn will discuss this idea with her daughter who is an accountant to see if this is a legitimate possibility. If it is, Joffre can set up a committee to determine how to lower our income.

6.  Advertising and Promotion:

      Our club needs to advertise more to encourage new members and grow. It was suggested that the Member at Large be given the task of approaching the newspapers with on going write ups in the Community News section promoting our regular games, Friendship Days, Charity Games and other special events. It was suggested that any new players that do come out be given their second game free to encourage a return.

7.  Friendship Day 2017: not discussed at this time

8.  Reinstatement of George Knight:

     The membership ( not the board ) voted at a special meeting to ban him for life. Until George himself makes an application to be reinstated, the issue is tabled.

9.  AOB:

         Charity Games:  These games cost both the players and the club more money. Should we continue having them?
PROS: i. more black points are awarded
            ii.  People feel good about supporting charities
CONS: i. Cost increase to players, and the club through dues to ACBL in US funds
            ii. People do not really know what charity they are supporting
Some of our members do not care about points. Many are not even members of ACBL. But others still are trying to reach a certain level and still want the opportunity to get more points.

Evelyn and John will review the paperwork from ACBL to see when and how many Charity games we need to have each year and report back to the executive.

9. Adjournment:

       The meeting ended just before the 7pm game began.

BARRIE BRIDGE ASSOCIATION

 

ANNUAL GENERAL MEETING

Wednesday November 16, 2016 - 6:00 p.m. 54 Ross Street

 

 

Call to Order: Meeting commenced at 6:08 p.m.

 

Review of Minutes for Annual General Meeting November 18, 2015 :

Moved by Dale Marcotte, seconded by Betty MacMillan the Minutes be accepted as read.   Carried.

 

Reports:

Club Manager: John LaMarre became the new club manager on August 11. 2016. He received a lot of help from other managers in Midland and Orillia. He observed that previously one person handled almost 80% of the work. A volunteer group is now running it. There is a need for more directors.  If everyone does his/her part, no one will be burned out. John is going to have an operational manager to help the club run properly.

 

Chief Games Director: Leigh Ives was also called on to take over the job.  A number of people are trying to become directors.  Leigh has found the job challenging and it involves a lot of responsibility.  Dealing with 2 session games in her opinion requires more than the allotted $50 payment to the director.    Leigh suggested adding a 50% increase, which would amount to a $10 increase. There is a possibility of a director’s course offered by Greg Coles if there is enough interest.

 

Novice Co-ordinator:  Melissa Crossland stated there were ups and downs during the year.  She feels the key to the club’s success is new members.  The new games on Wednesday afternoon hopefully will help this need.  A 299 game is offered as well as a fun game.

 

Social Convenor:  Merry Ellen Dale our new social convenor feels that she has been given a tremendous amount of support.  The Longest Day raised approximately $3000.  Sympathy cards are supplied for our members in need.  Derek Egan is our new “coffee man” being as reliable as Big Ben in London.  Our Christmas party is being held on December 7, 2016.  Catering by Colin  is serving roast beef or chicken.  $20 is the cost and it will enable those attending the dinner to have a discount on the cost of the bridge game .The final day for signing up for the party is November 30th.  Many volunteers are bringing dessert.  Aaron Leclair will clean the dishes from the event for $50. Previously Colin said that he had 75- 80 people attend.  We are at about 56 at this point.  The ticket also includes the meal , 3 special raffle prizes as well as poinsettias from the tables.

 

President:  See the attachment for the report of president Marc Brenner.

Treasurer:  See the attachment for the report of treasurer Evelyn Caroline. 

 

Immediate Past President:  John Mongomery as past president presided over preparing the list of candidates of the executive of 2017.  The new executive were announced as follows:

President                                                              Jayde Gibbs

 

Vice President                                                      Joffre McCleary

 

Club Manager                                                       John LaMarre

 

Chief Games Director                                           Leigh Ives

 

Treasurer                                                               Evelyn Caroline

 

Secretary                                                               Phyllis Chenoweth

 

Social Convenor                                                   Mary Ellen Dale

 

Novice Representative                                         Melissa Crossland

 

Member at Large                                                 Gary Hesson

 

Past President                                                       Marc Brenner 

 

 

The executive is happy to have Dale MacKenzie as our new Web Master.

 

New Business:

 

  1. There were questions by Joffre McCleary concerning the need to pay the HST at all.  He is interested in, as part of his role on the executive, exploring the possibility of keeping the prices down so we do not have to pay the HST in the future.
  2.   Sue Elsey stated that in order to get younger members to join our club, we should have a shorter time period of playing e.g. 2 hours.  This would make it more appealing to younger members who are still working but could manage this amount of time.
  3. There was a suggestion of forming a committee of 3 or 4 volunteers who would explore ways to expand the club e.g. advertising, articles in the newspaper and new ways to play.  The new board will decide who will run this committee.
  4.  A meeting about George Knight will be discussed.  A special meeting of all members or the next Annual meeting will be needed to have this information given to the club and voted on.

 

Moved by Evelyn Caroline, seconded by Leigh Ives the meeting adjou