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THE BARRIE BRIDGE CLUB CHRISTMAS PARTY IS SET FOR WEDNESDAY NOVEMBER 29th, 2017.

 

TICKETS ARE ON SALE NOW FOR $20 AND THE GAME WILL ONLY BE $5 EXTRA.  IF YOU DON'T HAVE THE CHRISTMAS DINNER THE GAME WILL BE $7.  CHRISTMAS DINNER TICKET SALES STOP ONE WEEK PRIOR TO THE EVENT. 

 
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Constitution/Policies/Minutes
 
 
  Executive Meeting Minutes 2017

Phyllis Chenoweth phyllis.chenoweth@gmail.com

 
to me, brian, Marc, Maggie, mesprezz44, fmustoe, Melissa, John, Jayde, leigh7nt, gerryjj, gmhesson
 
 
 
 
 
 

 

BARRIE BRIDGE ASSOCIATION

 

 

 

 

 

BARRIE BRIDGE ASSOCIATION

July 17, 2017

Phyllis Chenoweth phyllis.chenoweth@gmail.com

   
to Jayde, John, gerryjj, Joffre, me, mesprezz44, Maggie, Melissa, fmustoe, Marc, leigh7nt, brian, gmhesson
 
 
 
 
 
Minutes of the Monday, July 17th, 2017 Barrie Bridge Executive Meeting

Call to Order: 12:05 by Marc Brenner

Attendance: Dale MacKenzie, Phyllis Chenoweth, Gary Hesson, Marc Brenner, Gerry Jeffery, Leigh Ives, Jade Gibbs, Mary Ellen Dale, Frank Mustoe

Absent: John Lamarre, Melissa Crossland, Evelyn Caroline

Guests: Paul Campbell, Joffre McCleary

MInutes of the last executive meeting: motion needing amendment:

 Since the new name tags have retail cost of just over $10 each taxes in, and we only collected $5 from our members, Marc suggested the motion made on June 5 th that we only subsidize them by $2.00 is to be replaced with name tags to be subsidized up to $5.00 each. Carried

Discussion Issues

1. Mouse excrement has been found in our new kitchen. There are health concerns. It was suggested that we notify our Landlord to find a solution. Marc Brenner has written an email to Fred to inform him of the issue and ask for direction. In the meantime we will put all of our food in tightly closed containers.

2. Our Summer BBQ and bridge party was very successful. Lots of favourable feedback. Dale MacKenzie raised the issue of purchasing a BBQ for future social functions. It was decided that we would just continue to have BBQs brought in by members when and if needed.

3. The issue of our pencil sharper was discussed. In fact it is not the pencil sharpener but the poor quality of pencils we are using. It was decided to use up what we have and purchase better pencils when the old ones are gone.

4. Maggie has asked if it was possible to have two stand bys available on Mondays as some of the 229ers do not feel comfortable playing in the open game if the volunteer has more than 299 points. It was decided that we would continue with  just one stand in on Monday, but the volunteer would play on the side that the player felt most on. So if a 299er needed a partner, and only someone with more than 300 points was available, they would play together in the 299er game, with the understanding that they could not be awarded points. We want to promote the game to encourage people to come out.

Leigh also mentioned that when a player makes use of a volunteer,  that player is to be encouraged to be a volunteer another time. We need more volunteers so that the same people are not doing it all the time.

5. We need to make up volunteer lists for the dealing machine. People need to trained and the instructions for the computer written down.

6. Our Constitutional Review committee members are: Paul Campbell, John Lamarre, Evelyn Caroline, Marc Brenner and Peter Archibald. They will report back to the executive when complete. It was decided that both the Barrie Bridge Association and the Branch Office Barrie Beginners Club will have the same constitution.

7. Joffre and John Lamarre have a meeting set up with John Brassard, our Federal MP to discuss an appeal of the $18000 HST paid by our club to CRA.

When Joffre first contacted the CRA  to ask for an appeal he was informed that he had missed the deadline. His name was not on the executive, therefore he could not be involved in the appeal.

The meeting with John Brassard is to solicit help in dealing with the CRA's decision and seek an extension to the appeal timeline. The meeting is Wednesday, July 19 th. Since John Lamarre is unavailable for the meeting, Dale as a member of the executive, will attend the meeting with Joffre. An updated list of the 2016 and 2017 executive will be provided to Joffre to take to the meeting. Joffre submitted a copy of the letter he will give to John Brassard requesting the extension. Jayde signed the letter.

Everyone on the executive was in favour of this initiative by Joffre and John. It was felt though that since none of us had heard about this till just this meeting, we need to be more transparent and all executive members need to apprised of what is happening with the appeal by John and  Joffre.  We wish them luck!

Adjournment:  Jayde made the motion to adjourn at 12:35. Seconded by Marc.
 






 
BARRIE BRIDGE ASSOCIATION

Barrie Bridge Society Executive Meeting Minutes

Date: Monday, June 5, 2017

Called to order at 4:42 by Dale MacKenzie

Attendance: John LaMarre, DaleMacKenzie, Evelyn Caroline Elsey, Phyllis Chenoweth, Jade Gibbs, Leigh Ives, Mary Ellen Dale, Marc Brenner, Gary Hesson

Jerry Jeffery 

Absent: Melissa Crossland 

Guest: Frank Mustoe

Motion to accept the minutes of the last executive meeting made by Gary. Passed

As a result of the resignation of  Pat Robbenhaur from the board of the Branch Office Barrie Beginners Club Gary made a motion to invite Frank to step into that position. Seconded by Phyllis. Frank accepted the invitation.

Officers Reports

  1. A. Marc reported on his meeting with Fred Clark, Operations Manger for Victoria Village. The new venue is not ideal for our purposes and we will have to be creative in the set up of our tables. We may need to remove tables if other events are happening.  Please see attached report for additional information. It was suggested that we continue to be on the lookout for for more suitable accommodations for our club. Our lease expires in May of 2018. It was suggested that we do not sign a long term lease till we see how this space works for our club.

       B.  Our move downstairs is targeted for the evening of the 25 th of June, a 

       Sunday. We will ask for volunteers from the club to facilitate this event. Members 

       with teenage children or grandchildren will be encouraged to bring them along to help. The move is to be completed Monday morning the 26th, so that our afternoon game can carry on as usual. We will also leave two tables set up in the foyer for those members who may not be able to do the stairs.

  1. Treasurers Report: Treasurer's report is not complete at this time. Please see attached Balance and Profit and Loss Sheets January through April 2017. Both clubs are doing well and there is presently $10, 858 in a GIC in our account. Evelyn also asked that the directors put all expenses into the open game. Memberships need to be divided into to sections, Regular members and Beginners ie those with less than 300 points.

  1. Social Convenor: Mary Ellen will plan a summer party for the evening of Wednesday July 12th.  It was suggested that steaks, and salads from Shaws be the menu. Members will  be charged $20 for dinner and the game.  Non members will be charged an additional $2.00.  We need to ask the members to bring the BBQs. Mary Ellen will investigate.   A suggestion for another time was a pot luck party. The club provides hot dog, hamburgers  and fixings, and the members bring a casserole, salad or dessert. 

 

  1. Chief Director: Leigh mentioned that the director fees were confusing on paper. Dale made a motion that the fee be $43 plus a free game. Passed. Leigh also recommended two directors for the Monday games as they are exceeding 17 tables. When the club loses players to the sun in the south during the winter we can go back to one Director.

New Business

  1. Constitution:   It  was suggested that our executive needs to creat a new constitution to accommodate both clubs, the Barrie Bridge  Club and the Barrie Beginners Branch Office Club. The same constitution could work for both clubs. Evelyn made a motion to create sub committee to update our constitution. Seconded by Mary Ellen Dale. Passed
  2. George Knight:   As has been voted on at previous meetings, if George would like to return to our club, he needs to apply in writing.  Leigh will pass this along to George.
  3. Name Tags: John has been collecting names of members who would like new name tags. Jayde recommended using local businesses to create them. Dale made a motion to subsidize the cost to members by $2.00. Seconded by Marc Brenner
  4. Mention was made of a Contract Bridge Tournament on June 23rd. It will cost our members $15 to join the OSGA and $5 to play. The flyer is on our website.
  5. Dale asked if we could investigate getting new boards. Some of ours are getting old and open easily. All of us to be on the lookout for deals.

Adjournment: Motion  by Phyllis to adjourn at 6:10. 

 

 

 

MInutes of the Wednesday, April 26th, 2017 Barrie Bridge Executive

 
 
 
 
 

Phyllis Chenoweth <phyllis.chenoweth@gmail.com>

Apr 28
 
to meJaydebrianmesprezz44MarcdalesmackenziegmhessonMelissaMelissaparobbenhaurgerryjjmaggie.sparrow1phyllis.chenow.leigh7nt
 
 
 
 
 
MInutes of the Wednesday, April 26th, 2017 Barrie Bridge Executive

Call to Order: 5:07 by Dale MacKenzie

Attendance: John Lamarre, Dale MacKenzie, Phyllis Chenoweth, Melissa Crossland, Gary Hesson, Evelyn Caroline-Elsey, Marc Brenner, Pat Robbenhaar, Gerry Jeffery

Absent: Jayde Gibbs, Leigh Ives. Mary Ellen Dale

Motion to accept the agenda made by John LaMarre, accepted by Evelyn Caroline

Motion to accept the minutes of the last meeting made by Phyllis Chenoweth, accepted by  Evelyn Caroline. John to provide a copy to Dale for inclusion on the web site.

A. Officers Reports

 Treasurer's Report

See draft of the budget presented by Evelyn for the first two months of 2017.
DIscussion of the following topics:

1. Memberships to be sold by both clubs to their own members.

2. Consideration re: deregistering from HST be made at the end of every year. Thus far we are enjoying the HST refund.

3. Charity Games: some members want the charity games, others don't care and don't want to pay the extra dollar. The final motion put forth Marc Brenner was we continue to have half the number of charity games as previous years with the members paying the extra fee. Seconded by Dale. Motion passed by executive.

4. Rocket Stick: Dale would like us to investigate purchasing a rocket stick to access the Internet once we move into the church basement. We do not know yet if we will have access once there.

5. Name Badges: John made a motion that the club subsidize name badges for the members as in other years. Motion accepted

6. Motion by Dale to accept the draft budget as presented by the treasurer. Seconded by John.

B. Club Issues

1.  Noise Complaints:  Our club atmosphere has become very social which many see as a positive. However there is too much talking, sometimes about the hands just played, and this is disturbing to other players. The 49 ers find the noise very distracting. Suggestion was made for the directors to address the issues. The situation may change once we have moved downstairs.

2.  Dealing Machine:  The machine is working well, but more volunteers are needed to help make up the boards.

3.  Guaranteed Partnership Program:  Graduates from Maggie's 49er session and people new to the city are hesitant to play in the open games because they do not have a regular partner. A motion that our club reinstate the volunteer program was put forth by Gerry. Seconded by Evelyn. Volunteers will be given a free game, whether they play or not. A calendar for volunteers to sign will be prepared by Gerry. The executive will show good example and volunteer. This new effort will begin on Monday.

4.  Youth Bridge: The question was asked if we should invite the youth learning bridge at Codrington Street School to our Friendship Day on May 13. John LaMarre will investigate.

5.  Our Tables:  A motion to donate our tables to the Orillia  Regional Tournament Unit 246 at no cost was put forth by  Evelyn, seconded by Gary. Accepted.

6.  A Club Manager course will be offered this summer at the NABC Tournament in Toronto.

7.   Victoria Village Update:  Marc will visit Fred at Victoria Village to see how the renovations are progressing. Lynne Stevenson will accompany him.
Suggestions by the executive for discussion included the following.
-Once the church closes and we move to the basement in June who is responsible for cleaning the bathrooms and providing supplies like toilet paper and hand towels?
-Will we have access to the kitchen? Will the refrigerators still be there?
- If we have to do our own cleaning, can we hire it done?

It was also suggested that when we make the move downstairs to the basement that we find volunteers, perhaps high school students to move our heavy chairs. Many of our members may not be able to help.

Adjournment

Dale made a motion to adjourn the meeting at 6:43. Seconded by Marc.
 

 

 

BARRIE BRIDGE ASSOCIATION

Executive Meeting Minutes

 

Date:        January 30, 2017

Time:        4:30 pm

Present:   Jayde Gibbs, Mary-Ellen Dale, Melissa Crossland, Gary Hesson, Evelyn Caroline, John LaMarre, Gerry Jeffries, Pat Robbenhaar, Andy Risman

 

Agenda:   Path Forward Recommended by our Accountant

 

Andy Risman made a presentation to the executive regarding our use of a Branch Office, preparation of the 2016 HST/GST return and de-registration of the club from HST/GST.  Many questions were asked and answered and consensus was achieved on the path forward.  The Main Club will be comprised of the activities surrounding the fully mature open games and all learner activities and learner limited games will reside within the Branch Office.

 

Jayde moved, seconded by May-Ellen that Evelyn work with the accountant to:

  • Prepare the calendar year 2016 HST/GST return for the Main Club and the Branch Office by the March 2017 deadline.
  • De-register the main club from the HST/GST.

Motion passed.

 

John moved, seconded by Evelyn that Gerry Jeffries be installed as the new President of the Branch Office and Pat Robbenhaar be installed as the new Club Manager of the Branch Office.  Evelyn will continue as the Treasurer of both the Main Club and the Branch Office.

 

Motion passed.

 

Evelyn moved seconded by Mary Ellen that a sub-committee be formed to work with the Mayor of Barrie to find a new home for the Barrie Bridge Association at Sunnydale Park and/or other potential locations. 

 

Motion passed.

 

John expressed his thanks to Andy for coming up to Barrie for the meeting, and to Evelyn for all her hard work in working with Andy to successfully resolve the HST/GST issue that had so deeply impacted the Executive

 

 

 

 

Phyllis Chenoweth phyllis.chenoweth@gmail.com

Jul 18
 
to me
 
 
 
BARRIE BRIDGE ASSOCIATION
 
Minutes of the Barrie Bridge Association Meeting, December 21, 2016

Call to order: 5:45 pm

Attendance : President, Marc Brenner
Voting Members: John LaMarre, Evelyn Elsey, Melissa Crossland, Phyllis Chenoweth, Jade Gibbs
Absent: Leigh Ives, Mary Ellen Dale, John Montgomery
Guests: Dale McKensie, Joffre McCleary,

1.  Marc moved that the minutes of the last AGM be accepted. Seconded by Phyllis

2.  Update on Victoria Village:
     i.  At the December 5th meeting with VV, Fred Clark reduced the rent for the Wednesday afternoon games from $150 to $75. This was determined to be still too expensive as those games were not well attended.  A couple reasons were put forth : not enough advertising, bad time of year. A cheque paying for our use for four Wednesdays will be sent when an invoice is received.

    ii.  In more recent communications Marc was informed that the need to set up and break down tables would be more often than first indicated. VV would like to rent out the room as much as possible. This does not suit our needs. Joffre has been in communication with the Legion. They would have us back Monday and Tuesday afternoons but Wednesday evening is not available. It was suggested by Evelyn that we continue to keep our options open-that certain members communicate with other locations ie Joffre with the Legion, Jayde with VV, Evelyn and Dale with individuals they know that may have rental space available. We really cannot do anything till the HST issue is resolved.

3.  Wednesday afternoon game viability:

      There was not enough interest in the Wednesday afternoon games. Marc put forth a motion to formally cancel them. "The Wednesday afternoon just play bridge game and the 199 er game are terminated affective immediately. A future reinstatement is possible if demand increases and/or if rental costs decrease."

Motion seconded by Evelyn.

That motion was carried unanimously.

4.  Director's fees:

         Our fees seem to be in keeping with other clubs in the area. The suggestion to raise the fees for the two section Monday afternoon game was put forth by Leigh Ives at the AGM. The issue was tabled till Leigh can come and explain her perspective in more detail to the executive.


5. Treasurer's Report: see Evelyn's Report

      i. Tax Update: CRA has cashed the $10,000 down payment for the owed HST. We still owe around $7000.

     ii. We have about $22,000 in the bank after the cheque was cashed.

     iii. The bridge mates have been rented for 6 months at a cost of $180. It was suggested we just keep renting for now rather than purchasing our own.

     iv.  Evelyn asked that if cheques are written to pay bills, could the person writing the cheque please leave a receipt or bill for the treasurer's records.

     v.  Joffre would like to see the bridge club get its income under $50,000 to allow it to be exempt from HST. He suggested splitting our hard costs from soft costs in order to do that. Evelyn will discuss this idea with her daughter who is an accountant to see if this is a legitimate possibility. If it is, Joffre can set up a committee to determine how to lower our income.

6.  Advertising and Promotion:

      Our club needs to advertise more to encourage new members and grow. It was suggested that the Member at Large be given the task of approaching the newspapers with on going write ups in the Community News section promoting our regular games, Friendship Days, Charity Games and other special events. It was suggested that any new players that do come out be given their second game free to encourage a return.

7.  Friendship Day 2017: not discussed at this time

8.  Reinstatement of George Knight:

     The membership ( not the board ) voted at a special meeting to ban him for life. Until George himself makes an application to be reinstated, the issue is tabled.

9.  AOB:

         Charity Games:  These games cost both the players and the club more money. Should we continue having them?
PROS: i. more black points are awarded
            ii.  People feel good about supporting charities
CONS: i. Cost increase to players, and the club through dues to ACBL in US funds
            ii. People do not really know what charity they are supporting
Some of our members do not care about points. Many are not even members of ACBL. But others still are trying to reach a certain level and still want the opportunity to get more points.

Evelyn and John will review the paperwork from ACBL to see when and how many Charity games we need to have each year and report back to the executive.

9. Adjournment:

       The meeting ended just before the 7pm game began.

BARRIE BRIDGE ASSOCIATION

 

ANNUAL GENERAL MEETING

Wednesday November 16, 2016 - 6:00 p.m. 54 Ross Street

 

 

Call to Order: Meeting commenced at 6:08 p.m.

 

Review of Minutes for Annual General Meeting November 18, 2015 :

Moved by Dale Marcotte, seconded by Betty MacMillan the Minutes be accepted as read.   Carried.

 

Reports:

Club Manager: John LaMarre became the new club manager on August 11. 2016. He received a lot of help from other managers in Midland and Orillia. He observed that previously one person handled almost 80% of the work. A volunteer group is now running it. There is a need for more directors.  If everyone does his/her part, no one will be burned out. John is going to have an operational manager to help the club run properly.

 

Chief Games Director: Leigh Ives was also called on to take over the job.  A number of people are trying to become directors.  Leigh has found the job challenging and it involves a lot of responsibility.  Dealing with 2 session games in her opinion requires more than the allotted $50 payment to the director.    Leigh suggested adding a 50% increase, which would amount to a $10 increase. There is a possibility of a director’s course offered by Greg Coles if there is enough interest.

 

Novice Co-ordinator:  Melissa Crossland stated there were ups and downs during the year.  She feels the key to the club’s success is new members.  The new games on Wednesday afternoon hopefully will help this need.  A 299 game is offered as well as a fun game.

 

Social Convenor:  Merry Ellen Dale our new social convenor feels that she has been given a tremendous amount of support.  The Longest Day raised approximately $3000.  Sympathy cards are supplied for our members in need.  Derek Egan is our new “coffee man” being as reliable as Big Ben in London.  Our Christmas party is being held on December 7, 2016.  Catering by Colin  is serving roast beef or chicken.  $20 is the cost and it will enable those attending the dinner to have a discount on the cost of the bridge game .The final day for signing up for the party is November 30th.  Many volunteers are bringing dessert.  Aaron Leclair will clean the dishes from the event for $50. Previously Colin said that he had 75- 80 people attend.  We are at about 56 at this point.  The ticket also includes the meal , 3 special raffle prizes as well as poinsettias from the tables.

 

President:  See the attachment for the report of president Marc Brenner.

Treasurer:  See the attachment for the report of treasurer Evelyn Caroline. 

 

Immediate Past President:  John Mongomery as past president presided over preparing the list of candidates of the executive of 2017.  The new executive were announced as follows:

President                                                              Jayde Gibbs

 

Vice President                                                      Joffre McCleary

 

Club Manager                                                       John LaMarre

 

Chief Games Director                                           Leigh Ives

 

Treasurer                                                               Evelyn Caroline

 

Secretary                                                               Phyllis Chenoweth

 

Social Convenor                                                   Mary Ellen Dale

 

Novice Representative                                         Melissa Crossland

 

Member at Large                                                 Gary Hesson

 

Past President                                                       Marc Brenner 

 

 

The executive is happy to have Dale MacKenzie as our new Web Master.

 

New Business:

 

  1. There were questions by Joffre McCleary concerning the need to pay the HST at all.  He is interested in, as part of his role on the executive, exploring the possibility of keeping the prices down so we do not have to pay the HST in the future.
  2.   Sue Elsey stated that in order to get younger members to join our club, we should have a shorter time period of playing e.g. 2 hours.  This would make it more appealing to younger members who are still working but could manage this amount of time.
  3. There was a suggestion of forming a committee of 3 or 4 volunteers who would explore ways to expand the club e.g. advertising, articles in the newspaper and new ways to play.  The new board will decide who will run this committee.
  4.  A meeting about George Knight will be discussed.  A special meeting of all members or the next Annual meeting will be needed to have this information given to the club and voted on.

 

Moved by Evelyn Caroline, seconded by Leigh Ives the meeting adjou

  Executive Minutes - 2016

BARRIE BRIDGE ASSOCIATION

 

EXECUTIVE BOARD MEETING

Wednesday January 6, 2016- 5:30 p.m.  ANAF Conference Room

 

Present:  President Marc Brenner (attended by way of Skype)

Voting Members:  Elizabeth Leclair, Marc Fournier, Pat Powell, Evelyn Caroline, John Montgomery, Melissa Crossland, Jayde Gibbs, Phyllis Chenoweth

 

Call to Order: Meeting commenced at 5:30 p.m.

 

Review of Minutes for December 2, 2015 meeting:

Moved by Melissa Crossland, seconded by Marc Fournier the Minutes be accepted as read.   Carried.

 

Reports:

President:

  1. Present Location at the ANAF:  We like the location.  We are dealing with the cold.  At the moment we are here until March 2, 2016.  We need to find out about the possible sale of the ANAF.  They seem to enjoy having us but we are still unsure about the length of time we are able to be at this location.  John Montgomery will speak with Gail and the executive about the length of our stay.  If it is a year, we will fix up the place.  We also have the realtor looking for other possible locations.  Evelyn Caroline will approach her friend who owns many properties about possible sites.
  2. Trillium Foundation Letter:  John Montgomery wrote a letter supporting the Legion’s attempt to get a Trillium grant for renovations.  Leigh Ives will be approached to write a letter to Trillium expressing concerns over how the Legion is spending the money from Trillium.
  3. Custodial Work: The floor needs to be swept and cleaned every 2 weeks and the bathrooms 3 times a week. Elizabeth Leclair will send an email asking for volunteers and a hard copy will be posted at the club.  Free games will be given.
  4. Victoria Village/Central United Church:  John Montgomery will go to Victoria Village to see about getting a copy of the lease and an executive meeting will be held to discuss the appropriateness of the lease.  There are a lot of issues with the United Church.  One issue is handicapped members and the location of the washrooms. Concerns were also expressed about the amount of parking available.  Finally that location would cost $515 extra each month.
  5. New computer:  Moved by Evelyn Caroline, seconded by Marc Fournier to have Elizabeth Leclair purchase a new computer for the club. Carried.
  6. Bridgemates:  We will not investigate the rental of the Bridgemates until the computer is purchased.  Evelyn Caroline will investigate who is liable for any damage consulting with Dale MacKenzie to see if insurance has already been purchased to cover this.  Evelyn Caroline would like to pay someone to train our executive on troubleshooting if something goes wrong with the Bridgemates.  This was vetoed.

     

  7. Club Insurance:  John Montgomery will check if the ANAF has liability insurance, which covers our club.  Marc Brenner will look into tenant insurance.
  8. Grants:  Jayde Gibbs will investigate how to get grants for the club and include advertising grants for Maggie Sparrow.
  9. Newspaper Articles:  Evelyn Caroline would like to have an article in the newspaper to further information about the Barrie Bridge Club.  John Montgomery will contact the Examiner and Jayde Gibbs will contact the Advance about getting an article published. SNAP will also be considered.  A live coverage of a Charity game in April might also be considered.
  10. ACBL:  The ACBL has tips to encourage the attendance of new members.  Melissa Crossland will look into this.
  11. Friendship Day:  There will be 2 Friendship Days.  A spring one on Saturday May 7, 2016 and a fall version on Sunday October 30, 2016.
  12. Membership:  Elizabeth Leclair states that the drive is going well.
  13. Maggie Sparrow’s Lessons:  Concerns were expressed if her lessons become bigger will there be enough room.  This does not need to be dealt with now.

     

    Moved by Phyllis Chenowth, seconded by Marc Brenner the meeting be adjourned.  Carried.

BARRIE BRIDGE ASSOCIATION

 

EXECUTIVE BOARD MEETING

Wednesday March 23, 2016 - 5:15 p.m.  ANAF Bridge Building

 

Present: President Marc Brenner

Voting Members:  Marc Fournier, Pat Powell, Evelyn Caroline, John Montgomery, Jayde Gibbs

Absent: Elizabeth Leclair, Phyllis Chenoweth, Melissa Crossland

 

Call to Order: Meeting commenced at 5:27 p.m.

 

Review of Minutes for January 6, 2016: Moved by John Montgomery, seconded by Marc Brenner, the Minutes be accepted as read.   Carried.

 

Reports:

Treasurer: Evelyn Caroline reported the club has $10,000 in the bank and a $15,871 GIC which is convertible every month.  Evelyn was thanked for all her hard work.

 

  1. Status of Search for new location: The Legion, ANAF, and churches are ruled out at this point.  Two properties- 131 Commerce Court and 551 Byrne Drive have been investigated.  551 is our preference.  We don’t have to move until August 1, 2016. Moved by Evelyn Caroline, seconded by John Montgomery that we cease looking and put all our efforts into arranging our move to 551 Byrne Drive for August 1, 2016.  Carried.
  2. Leasing:  With our offer to lease, we must put down a first month’s rent on April 1, 2016 with the money from the GIC.  Within 5 days we have to produce the guarantor fee.
  3. Rent:  They will consider negotiating the rent to include the cost of the renovations.
  4. Subsidizing special games.  Moved by Marc Brenner, seconded by Evelyn Caroline that during STaC week the fees will be raised by $2 to $8. Carried.
  5. Saving money:  Moved by Evelyn Caroline, seconded by Marc Brenner free games will only be given out to 70% achievers, club championships, coffee makers, and directors.  Carried.
  6. Longest Day: Jayde Gibbs is in charge of this event.  He will email the ACBL to determine the date. He still needs more information.  Marc Fournier will not be available that day to be a director.
  7. Subsidizing events:  The club has lost money on special events such as the Christmas party and luncheons.  In 2015, the club had to make up $1000.  Because of the future costs in leasing, the club can no longer afford to subsidize events.
  8. Membership: The club has 196 members.
  9. Incorporating:  There was a brief discussion about incorporating the Barrie Bridge club.  Further investigation needs to be done.
  10. Defibrillator:  It was decided that a defibrillator should be on site at our new location.  Ginny McKay has offered to do the training at no cost.
  11. A number of the members of our club are interested in taking the director’s course offered by Greg Coles of the Midland club.  It will be an individual’s responsibility to pay for the course.
  12. General Meeting:  We will have a general meeting when more information about our expenses is available.

     

     

    Moved by Jayde Gibbs, seconded by John Montgomery the meeting be adjourned.  Carried.

     

     

     

     

     

BARRIE BRIDGE ASSOCIATION

 

EXECUTIVE BOARD MEETING

Wednesday March 30, 2016- 5:30 p.m. ANAF Bridge Building

 

Present: President Marc Brenner

Voting Members:  Elizabeth Leclair, Pat Powell,  Evelyn Caroline, John Montgomery, Jayde Gibbs

Absent: Melissa Crossland, Phyllis Chenoweth

 

Call to Order: Meeting commenced at 5:30 p.m.

 

Review of Minutes for March 23, 2016 meeting:

Moved by John Montgomery, seconded by Marc Brenner the Minutes be accepted as read.   Carried.

 

  1. New Business: Moved by Elizabeth Leclair, seconded by John Montgomery that the executive reconsider any raise in fees until more information is available concerning our move and future financial needs of the club.  Carried.
  2. Lease:  Moved by Evelyn Caroline, seconded by Pat Powell that we accept the Victoria Village lease as amended for June 1, 2016.  Carried.
  3. Incorporation:  This decision is no longer urgent. The idea of incorporation will be tabled for future consideration.
  4. Gifts or Certificates for Bryce Johnson and perhaps Marc Fournier.  Elizabeth Leclair will purchase a card large enough for club members to sign and make comments.  An appropriate gift certificate will be purchased for both.
  5. Jayde Gibbs and Elizabeth Leclair will meet to finalize the plans for The Longest Day that will be held on June 20, 2016.  Elizabeth Leclair will be the director and determine the length of the games.
  6. Elizabeth Leclair and Leigh Ives will take over as directors for the retired Marc Fournier.  Because we have people available to do the job, it will help lessen the impact of Marc’s resignation.
  7. 50-50 draws:  These will be implemented after the move.
  8. The club will make plans in preparation for our next move.  This will include having a reserve fund.

           Moved by Elizabeth Leclair, seconded by Evelyn Caroline the meeting be adjourned.  Carried.

     

BARRIE BRIDGE ASSOCIATION

 

EXECUTIVE BOARD MEETING MINUTES

Wednesday, May 25, 2016 - 6:00 p.m. 54 Ross Street

 

Present: President Marc Brenner

 

Voting Members:  Elizabeth Leclair, Pat Powell, Evelyn Caroline, Jayde Gibbs, Phyllis Chenoweth

Absent: Melissa Crossland

 

Call to Order: Meeting commenced at 6:04 p.m.

 

Review of Minutes for March 30, 2016 meeting:

Moved by Phyllis Chenoweth, seconded by Jayde Gibbs the Minutes be accepted as read.   Carried.

 

Reports:

President:

a) The move went well.

b) Relations with VV and the church are great.  Marc is dealing with Fred Clark the Operations Manager.  Trudy is the church liaison. Marc has sent out dates to VV and they have informed Trudy about these dates. Evelyn Caroline suggested we also give the dates to Trudy.

c) Parking issues are no longer a problem because Maggie has changed her section to Tuesday mornings.

d) Marc spoke with Dennis Bertrand.  We can accommodate his physical needs but Dennis has decided to not come to bridge for the present time. He appreciated our help in dealing with his concerns.

 Longest Day: The committee of Jayde Gibbs, Phyllis Chenoweth and Paul Campbell met for breakfast last week to plan for this June 20th event.

  1. Food: Paul Campbell wants to have all the food for the day donated. Dominos has agreed to help.  Both Paul and Jayde Gibbs will solicit for prizes for the raffle.
  2. Games:  Elizabeth would like to have no sit outs.  We will need 10 volunteers who will play or not play depending on our numbers.  They will agree not to be paid.  299ers will play at 1:00 p.m. and play 16 boards only.  All other games will be open to everyone.  There will be a poster that will acknowledge the businesses and volunteers who have helped.  The money for the day will be divide equally between the local and Canadian Alzheimer’s Societies. June 6, 2016 is the due date for the raffle prizes.  Jayde Gibbs and Marc Brenner will look after the 50/50 draw.  Elizabeth Leclair will direct the first 2 games and the Leigh Ives will be her playing partner and help direct the rest of the games. Elizabeth has generously donated her director fees for the day to the society.
  3. Alzheimer’s presentation:  Dana from the society will give information about the disease to our members on Monday June 6 and Tuesday June 14 at 12:45 p.m.  At the Tuesday presentation the press will be invited.  John Montgomery will approach the Examiner and Jayde Gibbs will look after the Advance.
  4. Coffee: Volunteers will be needed.

     Bridge Mates:  Elizabeth Leclair will have these ready to go by the end of June. She will teach the executive on their use within the next 5 weeks.

     

    There was not time for the treasurer’s report.  This will be dealt with at our next meeting.  We will have to start earlier to complete all our business.

     

    Moved Marc Brenner, seconded by Phyllis Chenoweth, the meeting adjourn.  Carried.  Our next meeting will be on June 8, 2016 at 5:30 p.m.

 

BARRIE BRIDGE ASSOCIATION

 

EXECUTIVE BOARD MEETING

Wednesday July 20, 2016- 5:30 p.m.  54 Ross Street

 

Present: President Marc Brenner

Voting Members:  Elizabeth Leclair, Pat Powell, Evelyn Caroline, Phyllis Chenoweth, Melissa Crossland

Absent: Jayde Gibbs, John Montgomery

 

Call to Order: Meeting commenced at 5:40 p.m.

 

Review of Minutes for May 25, 2016 meeting:

Moved by Phyllis Chenoweth, seconded by Melissa Crossland the Minutes be accepted as read.   Carried.

 

Reports

 

  1. Victoria Village: Marc Brenner called Sherry at Victoria Village and complained about the heat. Starting September 1, 2016 the renovations for the event centre, which we hope to use, will start.  Once completed, we will use the 2nd floor parking area.  When we get use of the centre we might have to put the table and chairs away once and a while.  At this point the rent should stay the same or could possible increase by a $100.  Marc called about the lights but has received no call back.  We could go downstairs if the heat became unbearable.
  2. Thanks to Melissa Crossland for suggesting ending the use of the Styrofoam cups.  This will be implemented by August 1, 2016.
  3. Floors:  Marc has a list of volunteers who will clean the floors on Friday July 22, 2016.  Thanks for the following who volunteered:  Pat & Marc Brenner, Doug Fisher, Mary Ellen Dale and Paul Campbell.
  4. Bridge Mates:  Elizabeth Leclair is still working on the Bridge Mate software. She has to know how to fix any faults that could occur before she introduces them to the club.  She plans on starting their use on Monday July 25, 2016 with the Open game.  If she has problems, she will get in touch with Greg Coles.
  5. Financial Report: The Longest Day was a huge success.  There were excellent items for the raffle.  The club donated over $2900 to the Alzheimer’s Society.
  6. Banking concerns:  Evelyn Caroline read some changes as Treasurer that she would like implemented to make the club’s finances more transparent.  Evelyn Caroline will do the deposits. The money will be picked up in a dated envelope either every day or once a week from Elizabeth Leclair and will be deposited.  In order to save costs in paying in American dollars to ACBL, the executive feels the Barrie Bridge club should have it’s own credit card.  The use of an USA credit card will be investigated.  We will carry on with the decision not to issue free games for helping with parties, attending meetings etc.  Exceptions will be making coffee, achieving 70% or more, and club champions. The Treasurer will be in charge of the finances not the club manager.
  7. HST:  We were running out of time and this will be discussed at a later meeting.
  8. Membership:  We have 230 members.
  9. The novice co-ordinator had nothing to report.

     

    Moved by Melissa Crossland, seconded by Phyllis Chenoweth the meeting adjourn. Carried.

BARRIE BRIDGE ASSOCIATION

 

EXECUTIVE BOARD MEETING

Minutes of Barrie Bridge Club Executive, Monday, August 15, 2016

 

Call to order: 9:40am

 

Attandance: President Marc Brenner

Voting Members: Phyllis Chenoweth, Jayde Gibbs, Melissa Crossland, Evelyn Elsey,

Absent: Pat Powell, John Montgomery

Guests: Paul Campbell, John LaMarre, Mary Ellen Dale

 

Minutes of the last meeting were amended to include mention of the attached letter by our treasurer Evelyn Caroline. Moved to accept amended minutes by Evelyn, seconded by Phyllis.

 

1. Presidents Report.

 

See attached

 

Actions since the last meeting: New accounting procedures have been put into effect.

 

Several motions were put forth to the board.

 

1. The board approves the action taken by the president since the July 20, 2016 meeting whereby he accepted the resignation of the Association Manager Elizabeth Leclair. This implies that in the board's opinion, the letter from the Treasurer to the board distributed to the board was justified.

 

The motion was was amended to to exclude the second sentence.

Accepted by Melissa Crossland

Seconded by Phyllis Chenoweth

 

2. Motion to approve the appointment John LeMarre as Association Manager Moved by Marc Brenner Seconded by Jayde Gibbs

 

3. Motion to appoint Leigh Ives as Chief Director of games.

Moved by Marc Brenner

Seconded by Evelyn Elsey

 

4.  Motion to appoint Mary Ellen Dale as our Social Coordinator Moved by Marc Brenner Seconded by Jayde Gibbs

 

5. Motion to change the fees to be paid to Directors to $50 per session, regardless of the number is sessions being directed at the same time. No free game.

Moved by Marc Brenner

Seconded by Jayde

 

6. Motion to offer Elizabeth the following responses to her demands for her to consider before a return to the club in a significant fashion:

    1. Honorarium  owed to her for the 7 months she was club manager be paid.

    2. Club computer set up fee of $200 to be paid to Elizabeth

    3. After accounting by the treasurer any funds owing to the club shall be paid by Elizabeth. Any any finds owing to her shall be paid by the club.

     4. Aaron will continue to make up the make up the boards until the Annual General Meeting later on this year.

     5. Since volunteers have already come forward to do some duties free of charge, ie, web master, shopping, no shopping allowance or web master fees will be necessary.

    6. Since we now have a new Chief Games Director, there is no need for a "Special Games Director".

    7.  Elizabeth will join the regular rotation on Mondays as determined by the Chief Games Director.

Moved by Marc Brenner

Seconded by Jayde Gibbs

 

 

2. Treasurer's  Report

 

As of May 31, the club has $10, 700 in the bank.

Year to date profit : January to May 31, 2016 - $1,435.69

 

Discussion re the 15, 000 GIC in the bank.

The bank has not been been turning it over every month as directed by our treasurer. She will be visiting the bank on Wednesday to discuss this issue.

 

Discussion re incorporating and charging GST on our table fees.

It is expected we will be incorporated before the end of 2016. It is a one time cost of approximately $800. We may need to increase our fees but can hope to recoup 40 percent of the GST paid.

Voting on the issue will take place at a future meeting.

 

4. Adjournment at 12:00 pm

Moved by Mary Ellen Dale

Seconded by Phyllis Chenoweth

BARRIE BRIDGE ASSOCIATION

 

ANNUAL GENERAL MEETING

Wednesday November 16, 2016 - 6:00 p.m. 54 Ross Street

 

 

Call to Order: Meeting commenced at 6:08 p.m.

 

Review of Minutes for Annual General Meeting November 18, 2015 :

Moved by Dale Marcotte, seconded by Betty MacMillan the Minutes be accepted as read.   Carried.

 

Reports:

Club Manager: John LaMarre became the new club manager on August 11. 2016. He received a lot of help from other managers in Midland and Orillia. He observed that previously one person handled almost 80% of the work. A volunteer group is now running it. There is a need for more directors.  If everyone does his/her part, no one will be burned out. John is going to have an operational manager to help the club run properly.

 

Chief Games Director: Leigh Ives was also called on to take over the job.  A number of people are trying to become directors.  Leigh has found the job challenging and it involves a lot of responsibility.  Dealing with 2 session games in her opinion requires more than the allotted $50 payment to the director.    Leigh suggested adding a 50% increase, which would amount to a $10 increase. There is a possibility of a director’s course offered by Greg Coles if there is enough interest.

 

Novice Co-ordinator:  Melissa Crossland stated there were ups and downs during the year.  She feels the key to the club’s success is new members.  The new games on Wednesday afternoon hopefully will help this need.  A 299 game is offered as well as a fun game.

 

Social Convenor:  Merry Ellen Dale our new social convenor feels that she has been given a tremendous amount of support.  The Longest Day raised approximately $3000.  Sympathy cards are supplied for our members in need.  Derek Egan is our new “coffee man” being as reliable as Big Ben in London.  Our Christmas party is being held on December 7, 2016.  Catering by Colin  is serving roast beef or chicken.  $20 is the cost and it will enable those attending the dinner to have a discount on the cost of the bridge game .The final day for signing up for the party is November 30th.  Many volunteers are bringing dessert.  Aaron Leclair will clean the dishes from the event for $50. Previously Colin said that he had 75- 80 people attend.  We are at about 56 at this point.  The ticket also includes the meal , 3 special raffle prizes as well as poinsettias from the tables.

 

President:  See the attachment for the report of president Marc Brenner.

Treasurer:  See the attachment for the report of treasurer Evelyn Caroline. 

 

Immediate Past President:  John Mongomery as past president presided over preparing the list of candidates of the executive of 2017.  The new executive were announced as follows:

President                                                              Jayde Gibbs

 

Vice President                                                      Joffre McCleary

 

Club Manager                                                       John LaMarre

 

Chief Games Director                                           Leigh Ives

 

Treasurer                                                               Evelyn Caroline

 

Secretary                                                               Phyllis Chenoweth

 

Social Convenor                                                   Mary Ellen Dale

 

Novice Representative                                         Melissa Crossland

 

Member at Large                                                 Gary Hesson

 

Past President                                                       Marc Brenner 

 

 

The executive is happy to have Dale MacKenzie as our new Web Master.

 

New Business:

 

  1. There were questions by Joffre McCleary concerning the need to pay the HST at all.  He is interested in, as part of his role on the executive, exploring the possibility of keeping the prices down so we do not have to pay the HST in the future.
  2.   Sue Elsey stated that in order to get younger members to join our club, we should have a shorter time period of playing e.g. 2 hours.  This would make it more appealing to younger members who are still working but could manage this amount of time.
  3. There was a suggestion of forming a committee of 3 or 4 volunteers who would explore ways to expand the club e.g. advertising, articles in the newspaper and new ways to play.  The new board will decide who will run this committee.
  4.  A meeting about George Knight will be discussed.  A special meeting of all members or the next Annual meeting will be needed to have this information given to the club and voted on.

 

Moved by Evelyn Caroline, seconded by Leigh Ives the meeting adjourn.  Carried.