Olly Smolak reminded us of our position that we would need a lot of money when we had to leave our current premises and our balance would be needed in the future.    

CLUB MANAGER’S REPORT.

Nancy Louwman thanked everyone for their co-operation during her transition into the post of Club Manager.  We have a wonderful group here who appreciate and help each other. 

Nancy requested that we sign-up for the Aren Barry Rookie/Master game to be held on Thursday Evening October 22^nd 1015, standard american Yellow Card event.  Next year we’ll look at some additional R/M games.  Nancy presented Free Plays for our volunteers. 

          ●       Doug Farmer                         Garbage & Miscellaneous

          ●       Wally Browne                        Chair Repairs

          ●       Jean Bongard                        Friday Coffee

          ●       Dave Neil                               Pop Person

          ●       Eileen & Paul MacIsaac       Procurer of Coffee & supplies

          ●       Pat Lent                                  Assistant Partnership Person

          ●       Debbie Ingram                       Cookie Person

          ●       Don Jackson                         Friday Cashier

          ●       Jackie Simone                       Coffee Helper

Nancy ended her report with the statment “If you have any suggestions please just let me know, I’m there and I’ll listen”.

STATUS  OF  OUR  TENANCY.

Olly Smolak informed us that the process is cyclic, based upon the municipal elections, and this is just after an election and it’s at least the third term.  “There is no discussion about this building right now, that will probably be reserected within the next 6 months or so”   Comments and Questions from the floor insued.

          ●       A statement about the United Church to be built having space for rent.  Discussion, Marg MacFarlane to contact Church representative to discuss the rental situation to be proposed by the United Church.

          ●       We are on a month to month basis and could leave after 1 month’s notice, however Council has guaranteed 6 months notice should they terminate our tenancy.

          ●       The question of safety opened a discussion, re the safety of our entrance.  The lock was discussed as to whether we should spend the $200.00 and install a new door opener.  Show of hands indicated that it was a go.  Marg & Nancy to pursue contacts to determine what our next step should be.

          ●       If there was a lawsuit would the Town or the Club be liable?  Discussion.

          ●       Should we look into obtaining a defibulator here?  Discussion.  To be investigated by Anna Kennedy and reported back to the Executive for resolution.

ELECTION  OF  EXECUTIVE OFFICERS.

Marg MacFarlane turned the balance of the meeting over to Olly Smolak to handle the elections.  Olly stated that it is his responsibility as Past President to present the slate of Officers who have all agreed to stay on in their capacities as : 

                   President                                :         Marg MacFarlane

                   Vice President                       :         Anna Kennedy

                   Treasurer                               :         Jo Cummings

                   Secretary                               :         Nan McLean

Frank Hendriques moved the nominations be closed.  Seconded by : Mary Tang.  CARRIED.

Marg MacFarlane thanked Anna Kennedy and her group for the wonderful luncheon they prepared for us once again. 

Jacquie Simone moved the meeting be adjourned.  Seconded by : Carolyn Liddy.

MINUTES OF EXECUTIVE MEETING

Friday May 2, 2014

The meeting was held at ABC on Friday May 2, 2014, at 4:15 pm.

Those present were:-Olly Smolak Linda Lord Anna Kennedy

Jo Cummings Virginia Smereka Marg Farmer Paul MacFarlane

Marg MacFarlane Nan McLean Shirley Hulbig.

TREASURER’S REPORT

Jo Cummings spoke about the increases in our fees amounting to $3000.00. Table count is down over the past year by : approximately 90 tables. Jo to send a copy of her analysis to the executive members.

MANAGER’S REPORT.

Linda Lord spoke about personal anniversaries coming up for Don & Lena Jackson, as well as Pat & Gary Morris. After discussion Linda moved that : We in some way acknowledge, whether it be free plays or a cake.

Seconded by : Marg MacFarlane. OPPOSED.

PLANNING ANNUAL MEETING.

AGM date : Friday June 13, 2014 at 11:00 am. Anna Kennedy and her group to make the sandwiches. Marg Farmer to prepare the sign-up list to include the statement that “Lunch is only for people who attend the AGM”. Marg Farmer volunteered to make the Carrot Cake for the lunch.

No wine or beer, just coffee & tea.

SHOULD WE CONTINUE THE COMMON GAME?

Lengthy discussion about the sign-up sheet resulting in Jo Cummings moving that : We carry on the Common Game for another three months and then do another evaluation. Seconded by : Paul MacFarlane. Marg

MacFarlane suggested that we announce at the AGM about why we’re doing it and that we’ll do a new survey at the end of three months.

September 1, 2014. Olly Smolak to talk with the Common Game people about the advantages both the experienced players and non-experienced players can expect to get from using the Common Game. The result of Olly’s conversation shall be put on the web site. Vote taken and CARRIED. (Nan McLean voted against).

SHOULD WE HAVE A SUNDAY GAME?

On the agenda at Olly’s request. Anna Kennedy indicated that the Wednesday night group wants to continue with the once a month Sunday Game. Further discussion regarding running a pre-lesson supervised game for the people right out of lessons, which Olly declined to run. Linda to look into what the costs would be to run that kind of a game.

EXECUTIVE DINNER.

Nan McLean moved that : we continue with the Executive dinner, with the proviso that only the dinner is paid for out of Club funds. Seconded by : Marg Farmer. CARRIED UNANIMOUSLY.

ANY OTHER BUSINESS.

• Anna raised the question of Free Plays for Volunteers. Discussion resulting in : the minutes to be posted on the web containing the list of who receives the Free Plays for the year.

• Nan McLean reported that Bob MacNeil is not under control yet. Discussion ending with:  Bob being informed that the Club Policy is that his vapor tube is being treated as cigarettes and therefore not to be used within the building at any time.

• Nan made one more request that the % ages be on the remotes and it doesn’t slow the game down. NO.

• Jo Cummings spoke to the Free Plays for the volunteers suggesting that we give them all a 6 free play card regardless of what they volunteer, to be given out at the AGM or around that time.

• Anna Kennedy requested a monthly update of new people and their e-mail addresses.

• Anna requested that Pat Lent be placed on the Website as the substitute Partnership contact and take Jean Bongard off.

• Jo Cummings put forward the suggestion that since our table count is down, and we aren’t making the money we usually make, that we discontinue our once a month Free Game when we have a StaC game in the month. Jo moved that we do away with the Free Game altogether. Seconded by : Linda Lord. CARRIED UNANIMOUSLY.

• Marg Farmer wanted to know whether we want another Golf and Bridge Game? Yes. Marg to check with the Golf Course as to whether we can hold it sometime in June on a Monday. If not it will have to be on a Thursday. To be announced. ADJOURNMENT.

Jo Cummings moved the meeting be adjourned. Seconded by : Paul

MacFarlane. Time 5:16 pm

President ____________________ Date ______________

Secretary ____________________ Date ______________

MINUTES OF EXECUTIVE MEETING
OCTOBER 30, 2013

The meeting was held at ABC on October 30, 2013 at 4:15 pm

Those present were:-

Marg MacFarlane     Paul MacFarlane     Olly Smolak
Virginia Smereka     Marg Farmer     Anna Kennedy
Linda Lord         Shirley Hulbig     Jo Cummings
Nan McLean

SECRETARY’S REPORT.

No executive member received the last meeting’s minutes.

TREASURER’S REPORT.

No further report. (The Executive receives a copy of the Treasurer’s Report
every month from Jo).

CLUB MANAGER’S REPORT.

Linda Lord moved that : we remove the percentage & the traveler features
from the remote display. Seconded by : Jo Cummings. Discussion.
CARRIED. To be readressed in a month.

Discussion re furniture replacement of chairs, card tables and side tables.
We agreed that we’d wait for a sale of the side tables and then purchase
them without any further need for approval. We agreed to purchase 5 red
& 5 gray chairs. Linda to look further into purchasing at least 4 more good
quality tables.

CHRISTMAS PARTY.

December 8, 2013 at 11:00 am. Discussion, Anna Kennedy indicated that
the Wednesday night players would like to make the sandwiches again this
year for 90 people. She suggested that she be the purchasing agent for the
ingredients. Marg Farmer to place a sign-up sheet for goodies. Olly Smolak
to purchase the license and 24 beer & 6 liters of wine. Marg Farmer to
purchase 10 bottles of wine for door prizes. Players donate to the Food Bank and the game shall be non charity.

INVESTMENTS AT EDWARD JONES.

After discussion - Paul MacFarlane moved that : Fifteen Thousand be
transferred to the Investment Account at Edward Jones. Seconded by :
Marg Farmer. CARRIED.

PHONE NUMBERS.

Anna Kennedy addressed an issue that was bothering her regarding giving
out players personal phone numbers to people she doesn’t even know
herself. Discussion. Resolved.

The Wednesday night people would like to have name tags. Discussion.
Olly Smolack suggested that the Wednesday night group start the process,
and we can see whether we want to follow. AGREED.

CLUB DIRECTORY.

Nan McLean indicated that she will have it done in two weeks.

WEDNESDAY NIGHT POT LUCK DINNER.

Anna Kennedy indicated that the Wednesday night players would like to
have a pot luck dinner and game twice a year over and above their regular
Wednesday night game. Discussion. AGREED.

CARPET CLEANING.

To be cleaned Saturday November 2, 2013. Discussion.

FREE PLAYS FOR VOLUNTEERS.

Discussion about free plays for volunteers. Marg Farmer moved that : We
give a free play to the volunteers on the day they volunteer. Discussion.
DEFEATED. Linda Lord moved that : She put together a plan on how to
reward our volunteers. Seconded by : Nan McLean. CARRIED.

COMMON GAME.

The common game is a group of bridge clubs that use the same hand
records, there are no extra points. ACBL supplies hand analyses, however
players must be a member of ACBL to receive them. Discussion. AGREED
TO TRY IT. Starting Friday November 1, 2013.

OTHER.

Nan McLean indicated that it has been suggested to her that we could order
some of our refills for the bidding boxes as left handed cards. Tabled until
next meeting.

ADJOURNMENT.

Paul MacFarlane moved adjournment at 5:09 pm.

President ________________ D a t e __________________

Secretary ________________ Date _N_o_v_e_m__b_e_r_ _2_,_ 2__0_1_

Minutes of Executive Meetings

Minutes of Executive Meetings

June 17 AGM 2011

Minutes of Executive Meetings